header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1413-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/19/2017 In control: Judiciary And Court Administration Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of software services in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $61,302.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($61,302.00)
Attachments: 1. CourtView Sole Source 1413, 2. CourtView Sole Source Letter, 3. Ordinance 1413-2017, 4. CourtView Quotes 2017

Explanation

 

Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for the following services:  for software address customization ($9,990.00); identity address matching enhancement ($21,312.00); optional services ($30,000.00) (“software services”) totaling $61,302.00 for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents.

 

The software services are necessary to enter multiple addresses and to expand the identity matching process to include the address as part of the automated identity matching process for case filings; the optional services are necessary for monies needed in the event that additional services are required for the case management system and Electronic Filing (“E-Filing”) of documents.

 

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System, in accordance with the sole source procurement provisions of the Columbus City Codes. 

 

Bid Information:

Pricing was negotiated between CJS and the Municipal Court Clerk.  Discounts were received for maintenance, support and software.

 

CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature.  As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

 

Contracts:  

Ordinance: 0422-2012; EL013073; $337,524.00

Ordinance: 1809-2012; EL013637; $63,871.00

Ordinance: 0221-2013; EL013968; $191,613.00

Ordinance: 2439-2013; EL014961; $65,148.00

Ordinance: 0301-2014; EL015376; $195,446.00

Ordinance: 1443-2014; EL015990; $154,697.00

Ordinance: 2489-2014; EL016363; $76,802.00

Ordinance: 0574-2015; EL016767; $214,380.00

Ordinance: 1351-2015; EL016929; $4,300.00

Ordinance: 2685-2015; EL017650; $81,567.50

Ordinance: 0348-2016; PO003581; $198,202.50 

Ordinance: 2460-2016; PO031412; $67,388.75

Ordinance: 0201-2017; PO048004; $233,166.25 

Ordinance: 0457-2017; PO051816; $16,075.00

Ordinance: 0701-2017; PO056354; $1,850.00

Ordinance: 1413-2017; $61,302.00             

 

Contract Compliance Number:  46-0521050

Expiration Date: 10/28/2017

DAX Vendor Number:  008460

 

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

 

Emergency:  Emergency legislation is requested for the purchase of software services for the continuity for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents. 

 

Fiscal Impact:  Funds totaling $61,302.00 are available within the Municipal Court Clerk’s Computer Fund Budget. 

 

Title

 

To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of software services in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $61,302.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($61,302.00)

Body

 

WHEREAS, it is necessary for the Municipal Court Clerk to modify the contract with CourtView Justice Solutions, Inc. (CJS) for software services for the Franklin County Municipal Court Case Management System and the Electronic Filing (“E-Filing”) of documents; and  

 

WHEREAS, the software services are necessary to enter multiple addresses and to expand the identity matching process to include the address for case filings; and

 

Whereas,  the optional services are for monies needed in the event that additional services are required for the case management system and Electronic Filing (“E-Filing”) of documents; and 


WHEREAS, this agreement was originally established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and

WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's office in that it is immediately necessary to authorize the Clerk to modify the contract with CJS for the purchase of software services for the Franklin County Municipal Court Case Management System and the E-Filing of documents, thereby preserving the public health, peace, property, safety, and welfare; now therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Municipal Court Clerk be and is hereby authorized to modify the contract with CourtView Justice Solutions, Inc. (CJS) for software services for the Franklin County Municipal Court Case Management System and the E-Filing of documents.

 

SECTION 2.  That the expenditure of $61,302.00 or so much thereof as may be necessary, is hereby authorized from department 2601, Computer Fund, Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.