Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Organic Based Performance Enhancer - Beet Juice Anti-Icing materials. The Department of Public Service is the primary user. This contract will provide for the purchase of this product used in snow and ice removal activities throughout the City of Columbus. The term of the proposed option contract would be two years, expiring May 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 20, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004953). Two (2) bids were received. The lowest bidder proposed an alternate product that was deemed non-responsive to the specifications and was rejected.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Gvm, Inc., MAJ, CC#CC65809-115023 expires 9/14/2017, All Items, $1.00
Total Estimated Annual Expenditure: $56,000, Department Public Service, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Organic Based Performance Enhancer - Beet Juice Anti-Icing with Gvm, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Organic Based Performance Enhancer - Beet Juice Anti-Icing UTC will provide for the purchase of material used in snow and ice removal operations throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 20, 2017 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Finance and Management Director to enter into contract with Gvm, Inc. for the option to purchase Organic Based Performance Enhancer - Beet Juice Anti-Icing; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Organic Based Performance Enhancer - Beet Juice Anti-Icing in accordance with Request for Quotation RFQ004953 for a term of approximately three years, expiring May 31, 2019, with the option to renew for one (1) additional year, as follows:
Gvm, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.