Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to modify an existing contract to increase funding and extend the term period through March 31, 2018 with Fusion Alliance LLC for technology staff augmentation services. Total modification funding cost of this service is $365,000.00 for staff augmentation services to be provided as described in the department’s proposal request and the vendor’s statement of work (SOW). The original contract was authorized under ordinance 2508-2016 passed by City Council October 3, 2016 establishing PO030382.
The Department of Technology requires staff augmentation resources to assist with the design of the city’s open-data architecture that will be used by the city and the Smart Columbus program, and will coordinate the design efforts with the city’s staff, business, grant and information technology partners including, among others: Smart Columbus Program Office, U.S. Department of Transportation, the Columbus Partnership, Amazon Web Services, IBM, and the Mid-Ohio Regional Planning Commission.
The staff augmentation resources will continue to work with DoT to collaboratively lead the design, development, and implementation of open-data architectures for current city initiatives, including re-design of the city’s current data architecture around an open-government platform and the Information Data Exchange (IDE) component of the Smart Columbus grant.
This ordinance will authorize a modification to provide additional funds totaling $365,000.00 for staff augmentation resources to continue working with the Department of Technology on the city’s open-data architecture project and extend the contract term period through March 31, 2018 so that the project work started by the Fusion Alliance, LLC can be completed.
Contract modification in the amount of $365,000.00
1.1 Amount of additional funds to be expended: $365,000.00
The original contract amount total: (Ord#: 2508-2016) $300,000.00
Modification #1 (Ord#: 1437-2017) $365,000.00
Total: $665,000.00
1.2 Reason additional goods/services could not be foreseen
Since October 2016, Fusion Alliance has been engaged and working with the Department of Technology on two major projects: the City’s Data Management Platform (DMP) and SmartColumbus’ Integrated Data Exchange (IDE). Neither of these projects have been completed and DoT needs the vendor’s assistance to bring both projects to fruition.
1.3 Reason other procurement processes are not used:
The department is in contract with Fusion Alliance LLC, authorized under ordinance 2508-2016 and has been working with the vendor over the past six months on the city’s open-data architectures project. Working with a different vendor will result in delay as projects of this nature have a very steep learning curve. Staying with the same vendor will help in maintaining the speed of progress. It is therefore not in the City’s best interests to procure additional services through alternate procurement methods; doing so with another vendor would involve significant additional and unnecessary transition costs.
1.4 How cost of modification was determined:
The costs of the additional services are based on the same hourly rate as the original contract. The duration starts in mid-June and will end in March 2018 based on 40 hours per week (42.5 weeks).
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract modification to continue with technology staff augmentation services at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Fusion Alliance LLC F.I.D:47-1499702 CC: Expiration Date: 09/29/2018
Remittance to: Fusion Technologies-East LLC F.I.D: 20-1958302
DAX Vendor Account #: 019009
FISCAL IMPACT:
In 2016, $300,000.00 was authorized under ordinance 2508-2016 under PO030382 to provide technology staff augmentation services. The ordinance is requesting a modification to increase the funds by $365,000.00 for these services and to extend the contract term period through March 31, 2018. Funding to cover this expense will come from other budgeted items that come in lower than budget within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this modification for additional funds for $365,000, the aggregate contract total amount is $665,000.00.
Title
To authorize the Director of the Department of Technology to modify a contract to increase funding and to extend the term period of the existing contract with Fusion Alliance LLC for technology staff augmentation services; and to authorize the expenditure of $365,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($365,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to modify an existing contract established under ordinance #2508-2016 passed by City Council October 3, 2016 establishing PO030382 with Fusion Alliance for the purchase of technology staff augmentation services to continue with the project; and
WHEREAS, this contract modification will allow for an increase in funds by $365,000.00 and to extend the contract term period through March 31, 2018 to cover the cost of these services and allow continuation of work that is still in progress and needed with the city’s open-data architecture project; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to modify an existing contract with Fusion Alliance LLC for additional funds and to extend the contract term period for technology staff augmentation services being utilized on the city’s open-data architecture project, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to modify an existing contract originally authorized by ordinance #2508-2016 establishing PO030382, to increase funding by $365,000.00, and to extend the term period through March 31, 2018 with Fusion Alliance LLC for the purchase of technology staff augmentation services to continue project work that is still in progress.
SECTION 2: That the expenditure of $365,000.00 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 1437-2017 EXP)
Dept.: 47 | Div.: 4702 | Obj Class: 03 | Main Account: 63050 | Fund: 5100 | Sub-fund: 510001 | Program: IT011 | Amount: $365,000.00 | {staff augmentation services}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.