Explanation
BACKGROUND: The Division of Police needs to procure uniforms, footwear, leather goods, uniform accessories, and body armor for police officers and civilian employees. This ordinance will enable the Division to purchase these uniforms from Galls RT II, LLC in accordance with the Universal Term Contracts established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Class 10 to Object Class 02 in order to purchase uniforms for two recruit classes.
Specialty coats for Lieutenants and above are being purchased with Law Enforcement Seizure Funds that was approved by the Chief of Police. These items will be purchased from Object Class 02 within the Law Enforcement Seizure Fund Budget.
Bid Information: The Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, body armor, and leather goods with Galls RT II, LLC.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 203545989 - Galls RT, LLC, expires November 16, 2017.
Emergency Designation: Emergency legislation is requested because the Division needs to place orders during the current uniform inspections, to outfit the recruit class that starts in June 2017, and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,728,617.00 from the Division of Police’s General Fund Budget and the Division's Law Enforcement Seizure Funds for the purchase of uniforms. $1,681,704.50 was encumbered or spent in 2016.
Title
To authorize the transfer of funds within the Division of Police's General Fund budget; to authorize the Finance and Management Director to associate all General Budget Reservations within this ordinance from existing Universal Term Contracts with Galls RT II, LLC for the purchase of uniforms and accessories for the Division of Police; to authorize the expenditure of $1,728,617.00 from the General Funds and the Division's Law Enforcement Seizure Funds; and to declare an emergency. ($1,728,617.00)
Body
WHEREAS, funds are needed to be transferred within the Division of Police's General Fund budget; and
WHEREAS, the Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, body armor, and leather goods with Galls RT II, LLC; and
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations within this ordinance to an existing Universal Term Contracts with Galls RT, LLC for the purchase of uniforms and accessories for the Division of Police for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Galls RT II, LLC for the purchase of uniforms, footwear, leather goods, uniform accessories, and body armor for police officers and some civilian employees for the Division of Police.
SECTION 2. That the transfer of $321,371.00 or so much thereof as may be needed, is hereby authorized between object classes within the General Fund Transfer Line per the account codes in the attachment to this ordinance:
SECTION 3. That the expenditure of $1,728,617.00 or so much thereof as may be needed, is hereby authorized in the General Fund and the Law Enforcement Seizure Fund in object class 02, Material and Supplies, per the accounting codes in the attachment to this ordinance:
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.