Explanation
Background: This ordinance also authorizes the Finance and Management Director to establish purchase orders with Vehicle Service Group dba Rotary Lift for the purchase of a heavy duty surface lift, and heavy duty axle jacks, in accordance with the terms and conditions of State Term contracts with Rotary Lift. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio cooperative contract 800305 with Rotary Lift expires 6/30/17.
The heavy duty surface lift is used by the Division of Fleet Management to lift Columbus Fire Division medic units to perform vehicle maintenance and repairs. The current lift is 17 years old, is beyond its useful life, and is need of consistent maintenance. The unit has been decommissioned due to issues surrounding stability.
Fiscal Impact: This ordinance authorizes an expenditure of $31,278.80 from the Fleet Management Operating Fund with Vehicle Service Group dba Rotary Lift for the purchase of a heavy duty surface lift and heavy duty axle jacks. The purchase will also include the installation of the equipment. The Department of Finance and Management, Fleet Management Division budgeted $81,131.00 in the Fleet Management Operating Fund for these equipment replacements.
Emergency action is requested so that the current heavy duty surface lift can be replaced as soon as possible, so that the maintenance and repair of Public Safety equipment can continue without interruption.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Vehicle Service Group, dba Rotary Lift, for the purchase of a heavy duty surface lift and heavy duty axle jacks in accordance with the terms and conditions of State of Ohio Cooperative contracts; to authorize the expenditure of $31,278.80 from the Fleet Management Operating fund; and to declare an emergency. ($31,278.80)
Body
WHEREAS, there is a need to replace the current rotary lift in order to safely perform vehicle maintenance and repair; and
WHEREAS, the State of Ohio Cooperative contract with Rotary Lift, Contract #800305, is available for the City's use for the purchase of a lift, axle jacks, and necessary hardware/accessories, expires 6/30/2017; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts; and
WHEREAS, it is necessary to authorize the expenditure of $31,278.80 from the Fleet Management Operating fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish various purchase orders and contracts for the purchase of a new lift and related parts for use by the Fleet Management Division, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders pursuant to the terms and conditions of State of Ohio Cooperative Contracts, as follows:
State Contract No. 800305; Rotary Lift; CC# 90-0501347
Purchase Lift Rotary Model # SM30L with two RJ150 Axle Jacks ($31,278.80)
SECTION 2. That the expenditure of $31,278.80, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from Fund 4505, Sub-Fund 66401 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1344-2017 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.