Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to establish a purchase order with Cribs for Kids for the purchase of portable cribs needed by Columbus Public Health. On average, a baby dies every other week due to unsafe sleep practices in Franklin County. Columbus Public Health has a need to purchase portable cribs to ensure a safe sleep environment for children of Franklin County. This purchase order will allow for the purchase of 592 portable cribs. The purchase of the portable cribs is also a grant requirement as part of the FY17 Maternal and Child Health Program (MCHP) program.
Cribs for Kids, a not-for-profit agency, is the sole provider of the Graco Pack n Play portable cribs. It was determined through hands-on testing and a review of the Consumer Products Safety Commission reports, that the Graco Pack n Play is by far the safest and most reliable because their units contain all of the patented safety mechanisms that continue to make them the leader in the industry. The Columbus Public Health Department has an existing License Trade Agreement with Cribs for Kids. There is an immediate need to purchase the portable cribs due to the diminishing stock on hand. In 2016, 1,130 portable cribs were distributed to caregivers of infants without a safe sleep surface. A waiver of regulations is being submitted to waive relevant provisions of the Columbus City Code relating to the competitive bidding process, and award a purchase order to Cribs for Kids.
Cribs for Kid’s contract compliance number is 251442806 and is effective through October 5, 2017.
This ordinance is submitted as an emergency to continue the work on the deliverables set forth by the MCPH program and to continue to provide a safe sleep environment for children of Franklin County
FISCAL IMPACT: Monies for this purchase were budgeted in the Maternal and Child Health Grant Program in the Health Department Grants Fund and in the Health Special Revenue Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Cribs for Kids for the purchase of portable cribs for Columbus Public Health; to waive relevant provisions of the Columbus City Code relating to competitive bidding; and to authorize the expenditure of $12,398.45 from the Health Department Grants Fund and to authorize the expenditure of $34,955.63 from the Health Special Revenue Fund to pay the cost thereof; and to declare an emergency ($47,354.08)
Body
WHEREAS, Columbus Public Health provides portable cribs for clients as required by the Maternal and Child Health Program Grant through the Ohio Department of Health; and
WHEREAS, Columbus Public Health is in immediate need of additional cribs to continue to meet the safety needs of children in Franklin County; and
WHEREAS, it is in the City's best interests to waive relevant provisions of City Code Chapter 329 relating to the competitive bidding; and
WHEREAS, in order to ensure safe sleep environments for children of Franklin county, emergency action is hereby requested; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to establish a purchase order with Cribs for Kids for portable cribs for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Cribs for Kids for the purchase of portable cribs.
SECTION 2. That the expenditure of $47,354.08 is hereby authorized from the Health Department Grants, Fund 2251, and the Health Special Revenue Fund, Fund 2250, as follows:
Object Class Main Account Program Project No. Section 3 Sect. 4 Sect. 5 Amount
02 62010 HE002 G501636 500107 HE12 n/a $ 12,398.45
02 62010 HE002 500107 HE12 n/a $ 34,955.63
SECTION 3. That this Council finds it is in the best interest of the city to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned purchase.
SECTION 4. That the Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.