Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with TranSystems Corporation of Ohio in the amount of up to $1,400,000.00 for the Arterial Street Rehabilitation - E. Broad Street Widening project.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide various professional engineering, survey, and technical expertise for the department to implement projects resulting in improvements to the East Broad Street Corridor from I-270 to Outerbelt Street.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - E. Broad Street Widening contract. The project was formally advertised on the Vendor Services web site from March 29, 2017, to April 20, 2017. The City received eleven (11) responses. Ten proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 5, 2017. The responsive firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
TranSystems Corporation of Ohio Columbus, OH MAJ
Burgess & Niple Columbus, OH MAJ
Woolpert Columbus, OH MAJ
DLZ Worthington, OH MBR
Carpenter Marty Columbus, OH MAJ
JMT Columbus, OH MAJ
Crawford, Murphy & Tilly Columbus, OH MAJ
HDR Columbus, OH MAJ
AECOM Columbus, OH MAJ
IBI Group Westerville, OH MAJ
TranSystems Corporation of Ohio received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - E. Broad Street Widening contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation of Ohio.
2. CONTRACT COMPLIANCE
TranSystems Corporation of Ohio’s contract compliance number is CC39725-115250 and expires 6/3/2017.
3. FISCAL IMPACT
Funding for this contract is available within Fund 4431, E. Broad Commercial TIF. Funding will be transferred to Fund 7431 for the expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract prior to year-end.
Title
To appropriate funds within Fund 4431, E. Broad Commercial TIF; to authorize the transfer of funds from Fund 4431 to Fund 7431; to appropriate funds within Fund 7431; to authorize the Director of Public Service to enter into a professional services contract with TranSystems Corporation of Ohio for the Arterial Street Rehabilitation - E. Broad Street Widening project; to authorize the expenditure of up to $1,400,000.00 from the Fund 7431, E. Broad Commercial TIF to pay for this contract; and to declare an emergency. ($1,400,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for various professional engineering, survey, and technical expertise for the department to implement projects resulting in improvements to the East Broad Street Corridor from I-270 to Outerbelt Street; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - E. Broad Street Widening project; and
WHEREAS, TranSystems Corporation of Ohio submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with TranSystems Corporation of Ohio for the provision of professional engineering consulting services described above in the amount of up to $1,400,000.00; and
WHEREAS, it is necessary to appropriate funds in Fund 4431, E. Broad Commercial TIF; and
WHEREAS, it is necessary to transfer funds from Fund 4431, E. Broad Commercial TIF to Fund 7431; and
WHEREAS, it is necessary to appropriate funds in Fund 7431, E. Broad Commercial TIF; and
WHEREAS, funds in the amount of $1,400,000.00 are available for this project in Fund 7431, E. Broad Commercial TIF; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with TranSystems Corporation of Ohio in order to provide funding for the Arterial Street Rehabilitation - E. Broad Street Widening project so that improvements to the East Broad Street Corridor from I-270 to Outerbelt Street are available as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, funds are appropriated in Fund 4431 and Fund 7431 per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into professional services contracts with TranSystems Corporation of Ohio at 1105 Schrock Road, Suite 400, Columbus, Ohio 43229, for professional engineering consulting services in an amount up to $1,400,000.00, for the Division of Design and Construction.
SECTION 3. That the City Auditor is authorized to transfer monies between funds per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7431, E. Broad Commercial TIF in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7 . That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.