Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the HVAC System Upgrade at the Columbus Public Health facility, located 240 Parsons Avenue.
This renovation project will include replacement of the chillers, cooling towers, pumps, control system, and other equipment associated with the cooling system for the entire building. It will also consist of replacing the hot water boilers for heating throughout the building. In addition, all air handlers will be upgraded and an additional air handler will be added to the overall system. Along with the new air handler, variable air volume (VAV) controls will be added to the system in specific areas. These VAV controls will result in more precise temperature control, reduced compressor wear, lower energy consumption, and additional dehumidification. Overall, these HVAC renovations will improve the air quality of the facility and ensure its compliance with current health code requirements. Lastly, a small HVAC system will be added to the Carriage House, which houses staff related to the operation of the environmental vector control program. This HVAC system is need to improve the heating and cooling of this facility, as well as ensure that chemicals/supplies are stored at the proper temperature. These HVAC system renovations are needed because the building HVAC system is past its useful life expectancy, and does not adequately meet operational needs and health code requirements.
Formal bids were solicited and the city received one bid on May 1, 2017 as follows (0 FBE, 0 MBE): follows:
General Temperature Control $6,995,000.00
The Office of Construction Management recommends that the bid award be made to the sole bidder, General Temperature Control.
Emergency legislation so that HVAC system renovations can commence as quickly as possible to ensure that the operational and health code requirements of the Columbus Public Health facility are met.
General Temperature Control Contract Compliance No. 31-1201236, expiration date April 6, 2018.
Fiscal Impact: This ordinance authorizes the expenditure of $6,995,000.00 from the Construction Management Capital Improvement Fund, with General Temperature Control for the HVAC System Upgrade at the Columbus Public Health facility, located at 240 Parsons Avenue. The Office of Construction Management budgeted $7,000,000.00 in the capital fund for these improvements.
Title
To amend the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for HVAC System upgrades at the Columbus Public Health Facility; to authorize the expenditure of $6,995,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($6,995,000.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of funds between projects within the Construction Management Improvement Fund; and
WHEREAS, the Columbus Public Health facility, located at 240 Parsons Avenue, is in need of HVAC upgrades; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the HVAC System Upgrade at the Columbus Public Health facility, 240 Parsons Avenue; and
WHEREAS, General Temperature Control was the only responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with General Temperature Control for the HVAC System Upgrade at the Columbus Public Health facility, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: City Hall Modernization (Unvoted Carryover) | Project ID Number: 570047-100000 | Current Authority: $655,000.00 | Revised Authority: $0 | Difference: ($655,000.00)
Project Name: Cellular Repeater (Unvoted Carryover) | Project ID Number: 570031-100005 | Current Authority: $15,935.00 | Revised Authority: $0 | Difference: ($15,935.00)
Project Name: 1111 E. Broad Street Renovations - Elevator Modernization (Unvoted Carryover) | Project ID Number: 570078-100001 | Current Authority: $3,600.00 | Revised Authority: $0 | Difference: ($3,600.00)
Project Name: Municipal Court - Phased Renovations (Unvoted Carryover) | Project ID Number: 570043-100025 | Current Authority: $1,109,257.00 | Revised Authority: $688,792.00 | Difference: ($420,465.00)
Project Name: 240 Parsons Renovations - HVAC Replacement (Unvoted Carryover) | Project ID Number: 570079-100001 | Current Authority: $5,900,000.00 | Revised Authority: $1,095,000.00 | Difference: ($6,995,000.00)
SECTION 2. That the transfer of $1,095,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the HVAC System Upgrade at the Columbus Public Health facility.
SECTION 4. That the expenditure of $6,995,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.