Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement (GMRA) with HALLMARK DUBLIN ROAD, LLC for the Old Dublin / Trabue Sanitary Sewer Extension Project pursuant to Section 186 of the Columbus City Charter. The work for this project consist of constructing approximately 1,300 lf (linear feet) of 15- to 27-inch sanitary sewer, which includes rock excavation, and other such work as may be necessary to complete the contract in accordance with the drawings (CC17642). The project is located along Trabue Road and Old Dublin Road in the West Olentangy planning area.
Upon passage of this Ordinance, the City of Columbus will agree to pay a guaranteed maximum reimbursement of $1,009,729.00 to HALLMARK DUBLIN ROAD, LLC for the Old Dublin / Trabue Sanitary Sewer Extension Project. The developer has agreed to construct the improvements at their cost and then obtain reimbursement from the City. Funding for the reimbursement is provided by the Department of Public Utilities. A guaranteed maximum cost reimbursement with HALLMARK DUBLIN ROAD, LLC provides that they construct the public improvement on the City's behalf; and that the project is publicly bid and subject to a reimbursement agreement with the City.
DESIGNATION: An emergency designation is requested for this legislation. In order to comply with the project timeline an emergency designation is being requested:
PROJECT TIMELINE: The work under this contract shall be completed in a manner acceptable to the City within 180 calendar days after the date of the Notice to Proceed.
CONTRACT COMPLIANCE NO.: 82-1613849 | Exp. XX/XX/2019 | MAJ | Vendor 022206
ECONOMIC EMPACT: The project was initiated due to increased interest in redeveloping the former stone quarry site as well as providing sanitary services to currently un-sewered parcels along Dublin Road. This project will allow those properties to connect to the City’s sanitary system and will increase water quality in the area by eliminating their HSTS systems.
FISCAL IMPACT: This legislation authorizes the Director of Public Utilities to transfer within expend up to $1,009,729.00 from the Sanitary General Obligation Bond Fund, Fund 6109, for the Old Dublin / Trabue Sanitary Sewer Extension Project and to amend the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement (GMRA) with Hallmark Dublin Road, LLC, pursuant to Section 186 of the Columbus City Charter for a sewer extension as part of the Old Dublin / Trabue Sanitary Sewer Extension Project for the Division of Sewerage and Drainage; to authorize the transfer within and the expenditure of up to $1,009,729.00 from the Sanitary General Obligation Bond Fund, to authorize an amendment to the 2017 Capital Improvements Budget; and to declare an emergency. ($1,009,729.00)
Body
WHEREAS, the Director of Public Utilities needs to enter into a Guaranteed Maximum Reimbursement agreement with HALLMARK DUBLIN ROAD, LLC for extension of the Old Dublin / Trabue Sanitary Sewer Extension Project; and
WHEREAS, this project consist of constructing approximately 1,300 lf of 15- to 27-inch sanitary sewer, which includes rock excavation, and other such work as may be necessary to complete the contract in accordance with the drawings (CC17642); and
WHEREAS, the Department of Public Utilities will pay, with funds provided by the Department of Public Utilities, a guaranteed maximum reimbursement of $1,009,729; and
WHEREAS, it is necessary to authorize a transfer within and expenditure of up to $1,009,729of funds from the General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to 2017 Capital Improvements Budget to provide sufficient funding and budget authority; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with HALLMARK DUBLIN ROAD, LLC, for the Old Dublin / Trabue Sanitary Sewer Extension Project at the earliest practical date for the preservation of the public health, peace, property, safety and welfare; Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Guaranteed Maximum Reimbursement Agreement (GMRA) with HALLMARK DUBLIN ROAD, LLC, 150 East Broad Street, Columbus, Ohio 43215, pursuant to Section 186 of the Columbus City Charter for the construction of a sewer extension of the Old Dublin / Trabue Sanitary Sewer Extension Project for the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,009,729.00 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to expend up to $1,009,729.00 from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
P650876-100000 | BP Clintonville Sump Pump | $1,599,475 | $589,746 | (-$1,009,729)
P650145-100000 | Old Dublin/Trabue Rd Sanitary Sewer Ext. | $0 | $1,009,729 | (+ $1,009,729)
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.