Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services. Oracle software is a critical component of a number of citywide business systems including 311, CUBS, Income Tax, WAM, and GIS. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The total amount of funding requested via this ordinance/contract agreement is $663,629.97. This includes annual maintenance and support of Oracle database software used by DoT at a cost of $506,249.12, SPL/Work and Asset Management (WAM) system support and Primavera 6 annual licensing/support for the Department of Public Utilities at a cost of $83,258.47, new Oracle database enterprise edition and Weblogic Suite licensing/support at a cost of $59,028.48, existing Primavera annual licensing/support for the Department of Public Service at a cost of $4,113.90, and new Primavera licensing and support at a cost of $10,980.00. The contract agreement shall provide software licensing, maintenance, and support services for the coverage term period from June 1, 2017 through May 31, 2018. The contract agreement can be extended/renewed annually for four (4) additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
The Department of Technology is procuring these services through chapter 329 of the Columbus City Code, pursuant to RFQ005505. Two (2) responses were received to RFQ005505, opened on May 25, 2017. The bid was awarded to the offer from Mythics, Inc. who was the lowest, most responsive, responsible, and best bidder, in the amount of $663,629.97.
Mythics, Inc.: $663,629.97
Great Northern Consulting: $693,066.74
FISCAL IMPACT:
During fiscal years 2015 and 2016, $579,771.33 and $761,601.35 were expended respectively for Oracle annual software maintenance and support. The cost for the 2017 services is $663,629.97 and will be provided through the vendor Mythics, Inc. Funding is available in the amount of $663,629.97 within the Department of Technology, Information Services Division, Information Services Operating fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities and to ensure no service interruption.
CONTRACT COMPLIANCE:
Vendor Name: Mythics, Inc. (DAX Vendor Acct. No.: 009234); CC #/F.I.D #: 54-1987871; Expiration Date: 11/14/2018
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services; to authorize the expenditure of $663,629.97 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($663,629.97)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT) to enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services in the amount of $663,629.97 to provide software licensing, maintenance, and support services for the coverage term period from June 1, 2017 through May 31, 2018. The contract can be extended/renewed annually for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, the Department of Technology procured these services through chapter 329 of the Columbus City Code, pursuant to RFQ005505. Two (2) responses were received and opened on May 25, 2017. Mythics, Inc. was lowest, most responsive, responsible, and best bidder, in the amount of $663,629.97; and
WHEREAS, this includes annual maintenance and support of Oracle database software used by DoT at a cost of $506,249.12, SPL/Work and Asset Management (WAM) system support and Primavera 6 annual licensing/support for the Department of Public Utilities at a cost of $83,258.47, new Oracle database enterprise edition and Weblogic Suite licensing/support at a cost of $59,028.48, existing Primavera annual licensing/support for the Department of Public Service at a cost of $4,113.90, and new Primavera licensing and support at a cost of $10,980.00; and
WHEREAS, Oracle software is a critical component of a number of citywide business systems including 311, CUBS, Income Tax, WAM, and GIS. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Mythics, Inc. for Oracle software licensing, maintenance, and support services for Oracle database software in the amount of $663,629.97. The contract shall provide software licensing, maintenance, and support services for the coverage term period from June 1, 2017 through May 31, 2018. The contract can be extended/renewed annually for four (4) additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $663,629.97 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 1019-2017 EXP):
Dept.: 47 | Div.: 47-02 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A {ISD} | Amount: $506,249.12
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $8,679.50
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $55,207.34
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $61,894.82
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $16,505.29
Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1315 {DPS} | Amount: $15,093.90
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.