Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to modify an existing Universal Term Contract for the option to purchase Retail Fleet Fuel Credit Card Services for various City agencies. This contract provides authorized City of Columbus employees the ability to refuel City vehicles at designated petroleum dealers within Ohio, as managed by the Fleet Management Division. The current vendor, MPC Investments LLC dba Speedway LLC, is transitioning the management of its’ fuel card program to a third party. Under the terms of the existing contract fuel cards are accepted at Speedway, Marathon, and Pilot stations, and also allow for the purchase of car washes. The existing contract also provides for a fuel discount at Speedway, based on $0.03 markup over daily OPIS pricing. Additionally, the current contract provides a $0.05 fuel discount from retail pricing at Marathon and Pilot stations. In addition, MPC Investments LLC dba Speedway LLC, has changed their Federal Identification number and this ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from 27-1287018 to 31-1551430.
The revised fuel card program will limit the discount to only Speedway stations, but will expand the fuel station network. City agencies will be encouraged to fuel at Speedway locations whenever possible to realize the fuel discount. However, expanding the fuel station network will be beneficial overall, as it will allow for greater access to fuel locations, thus resulting in drive time efficiencies and lower mileage on city vehicles searching for an authorized fueling location. The revised contract will also eliminate the use of the fuel cards for car washes. The City of Columbus currently has a separate contract for car washes and by restricting car wash access, savings of $4-$6 per wash are anticipated. It is necessary to modify the existing city-wide contract with MPC Investments LLC ...
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