Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies (PA001240 - expires 06/30/2018), Network Dynamics, Inc. (PA000220 - expires 06/30/2018), and OnX USA LLC (PA000213 - expires 06/30/2018), for the purchase of software licensing, software maintenance and support, and hardware equipment. The new blade hardware is needed both to replace aging hardware and for planned expansion for critical infrastructure including SAN storage infrastructure expansion hardware. The Network Dynamics Inc. SFP hardware is needed for connectivity from the hardware equipment to the network. The software licenses and support services are needed to upgrade and maintain the new hardware and the planned expansion.
This legislation also authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance, and support services. Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the marketplace, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program (see attached OARnet letter).
FISCAL IMPACT:
The Department of Technology (DoT) has a need for hardware, software licenses, and support services. Funding for this project will come from within the Enterprise System Upgrades - Police Infrastructure Project/carryover (Project No#: P470047-100008 - $404,197.00) and the Enterprise System Upgrades Project/carryover (Project No#: P470047-1000000- $30,403.10). The total cost associated with this legislation for hardware and software support services is $434,600.10. Funds totaling $434,600.10 for this purchase were identified and are available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund.
CONTRACT COMPLIANCE:
Vendor Name(s):
1. Advizex Technologies (DAX vendor Acct.#: 007452); C.C#/F.I.D#: 37-1504931; Expiration Date: 05/18/2018
2. OARnet/OSU; (DAX vendor Acct.#: 006163); 1224 Kinnear Rd., Ste. 130, Cols., OH 43212; C.C#/F.I.D#: 31-6025986 (105); Non-Profit Organization (NPO)
3. Network Dynamics Inc. (NDI); (DAX vendor Acct.#: 007308); C.C#/F.I.D#: 36-3941419; Expiration Date: 11/22/2018
4. OnX USA LLC; (DAX vendor Acct.#: 002899); C.C#/F.I.D#: 27-1445264; Expiration Date: 05/02/2019
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies, Network Dynamics, and OnX USA LLC, for the purchase of software licensing, software maintenance and support, and hardware equipment; to authorize the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, for the purchase of VMWare software licensing, maintenance, and support services; and to authorize the expenditure of $434,600.10 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund. ($434,600.10)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies (PA001240 - expires 06/30/2018), Network Dynamics, Inc. (PA000220 - expires 06/30/2018), and OnX USA LLC (PA000213 - expires 06/30/2018), for the purchase of software licensing, software maintenance and support, and hardware equipment; and
WHEREAS, this legislation also authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, a non-profit organization, for the purchase of VMWare software licensing, maintenance, and support services; and
WHEREAS, through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the marketplace, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program (see attached OARnet letter); and
WHEREAS, the ordinance will provide for hardware and software support services needed for the Department of Technology. The new blade hardware is needed both to replace aging hardware and for planned expansion for critical infrastructure including SAN storage infrastructure. The Network Dynamics Inc. SFP hardware is needed for connectivity from the hardware equipment to the network. The software licenses and support services are needed to upgrade and maintain the new hardware and the planned expansion. These services are required to ensure reliable operation of the City’s critical data storage infrastructure which includes the hardware, software licenses, and support services; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with Advizex Technologies, Network Dynamics, Inc., and OnX USA LLC, from pre-existing Universal Term Contracts/Purchase Agreements, and to authorize the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, for VMWare software licensing, maintenance, and support services to ensure reliable operation of the City’s critical data storage infrastructure, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA's) with Advizex Technologies (PA001240 - expires 06/30/2018), Network Dynamics, Inc. (PA000220 - expires 06/30/2018), and OnX USA LLC (PA000213 - expires 06/30/2018), for the purchase of software licensing, software maintenance and support, and hardware equipment (hardware, maintenance and support services). This legislation also authorizes the Director of the Department of Technology (DoT) to enter into an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance, and support services. The total cost associated with this legislation is $434,600.10.
SECTION 2. That the expenditure of $434,600.10 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachments: 1424-2017 EXP ACPOs and 1424-2017 EXP ACPRs)
Div.: 47-02 | Fund: 5105 | SubFund: N/A | Procurement Category: Information Technology Broadcasting Telecommunications | Project Name: Enterprise System Upgrades - Police Infrastructure | Project No.: P470047-100008 (Carryover) | Obj. Class: 06 | Main Account: 66530 | Program Code: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: N/A | Amount: $374,367.64 | (Advizex Technologies - $272,760.92, Network Dynamics, Inc. - $25,870.00 and OnX USA LLC - $75,736.72)
Div.: 47-02 | Fund: 5105 | SubFund: N/A | Procurement Category: Engineering and Research and Technology Based Services | Project Name: Enterprise System Upgrades - Police Infrastructure | Project No.: P470047-100008 (Carryover) | Obj. Class: 06 | Main Account: 66530 | Program Code: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: N/A | Amount: $29,829.36 | (OARnet/OSU - Software licensing)
Div.: 47-02 | Fund: 5105 | SubFund: N/A | Procurement Category: Engineering and Research and Technology Based Services | Project Name: Enterprise System Upgrades | Project No.: P470047-100000 (Carryover) | Obj. Class: 06 | Main Account: 66530 | Program Code: CW001 | Section 3: 470201 | Section 4: IT01 | Section 5: N/A | Amount: $30,403.10 | (OARnet/OSU - Software licensing)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.