Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to establish a purchase order with Deere & Company for the purchase of one (1) 4WD Commercial Mower for the Division of Infrastructure Management. This unit will replace a unit disposed of in 2016, BT20911.
Ordinance 0935-2017 authorized the award of RFQ004928 for one 4WD Commercial Mower to JD Equipment Inc. Because this bid was done as an informal bid and the price came in over $20,000.00, the bid should have been conducted as a formal bid. Public Service recommends utilizing the State of Ohio, State Term Contract Schedule Number 800276 for the purchase of this equipment from Deere & Company.
This contract is an unbid contract for the State of Ohio.
The Purchase Order will be made out to:
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
The Purchase Order will be sent to:
JD Equipment, Inc.
5740 Zarley Street
New Albany, OH 43054
This ordinance will also cancel ACPR000933.
2. FISCAL IMPACT: $25,988.31 is budgeted for this purchase with Fund 2265, the Street, Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of said equipment.
Title
To authorize the Director of Finance and Management to establish a purchase order with Deere & Company for the purchase of one (1) commercial mower for the Division of Infrastructure Management; to authorize the City Auditor to cancel ACPR000933 and to authorize the expenditure of $25,988.31 from the Street, Construction Maintenance and Repair Fund; and to declare an emergency. ($25,988.31)
Body
WHEREAS, there is a need to replace a 4WD mower for the Division of Infrastructure Management; and
WHEREAS, the Department of Public Service, Division of Infrastructure Management, recommends to contract with Deere & Company via a State Term Contract, as allowed by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract in accordance with the terms, conditions and specifications of State Term Contract #800276 for the purchase of this equipment from Deere & Company on file in the Purchasing Office and issue purchase orders to ensure the timely availability of equipment for the upcoming street maintenance and repair season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order as follows:
The Purchase Order will be made out to:
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
The Purchase Order will be sent to:
JD Equipment, Inc.
5740 Zarley Street
New Albany, OH 43054
This purchase order will be in the amount of $25,988.31, or so much thereof as may be needed, in accordance with State Term Contract Schedule Number 800276 and the attached quote for the purchase of this equipment from Deere & Company.
SECTION 2. The City Auditor is authorized to cancel ACPR000933, authorized by ordinance 0935-2017.
SECTION 3. That the expenditure of $25,988.31, or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street, Construction Maintenance and Repair Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.