Background
This legislation authorizes the Director of Public Utilities to modify and extend its construction contract for utility cut and restoration services with Decker Construction Company for an additional one-year term in the amount of $1,450,330.00. Various types of utility excavations are performed within the City of Columbus' right-of-way by the Department of Public Utilities. The restoration work typically involves repair of existing pavement, curbs, and sidewalks in a manner conforming to the City of Columbus, Construction and Material Specifications (CMSC). The Department routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs. Typical types of restoration work that require outsourcing involve the installation of wheelchair ramps, asphalt repair involving thermalbond heatweld repairs, asphalt milling machines capable of full width milling, and the delivery of flowable controlled density fill using volumetric mixer trucks.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on February 24, 2016 from Decker Construction Company.
Decker Construction Company's bid was deemed the lowest, most responsive and responsible bid. Their Contract Compliance Number is 31-0983557 (expires 10/13/17, Majority). The contract contains a multi-year renewal option. This will be the first one-year renewal and will add one year to the term of the contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
FISCAL IMPACT: $1,450,330.00 is budgeted and needed for this purchase.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency measure in order to expedite the modification and extension of this necessary construction contract.
The following amounts were encumbered in 2014, 2015, & 2016 for similar services:
2016: $1,460,622.50
2015: $1,705,813.81
2014: $1,415,581.76
Title
To authorize the Director of Public Utilities to modify and extend its construction contract with Decker Construction Company for utility cut and restoration services for the Division of Water, Division of Power, and Division of Sewerage & Drainage; to authorize the expenditure of $1,000,330.00 from the Water Operating Fund, $50,000.00 from the Electricity Operating Fund, and $400,000.00 from the Sanitary Sewer Operating Fund; and to declare an emergency. ($1,450,330.00)
Body
WHEREAS, one bid for the Utility Cut Restorations - 2016 Project was received and publicly opened in the offices of the Director of Public Utilities on February 24, 2016; and
WHEREAS, the sole bid from Decker Construction Company, in the amount of $1,460,622.50 for the first year of the contract, was deemed the lowest, most responsive, and responsible bid; and
WHEREAS, the contract with Decker Construction Company contained a multi-year renewal option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to modify and extend its construction contract with Decker Construction Company for utility cut and restoration services, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and extend its construction contract for utility cut and restoration services with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204; in the amount of $1,450,330.00 for an additional one-year term; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 2. That the expenditure of $1,450,330.00 or so much thereof as may be needed, is hereby authorized in Fund 6000 Water Operating Fund, Fund 6300 Electricity Operating Fund, and Fund 6100 Sewer Operating Sanitary Fund, Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.