Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Architectural Services agreement with OHM Advisors (Orchard, Hiltz, & McCliment Inc.), for Division of Water Contract No. 2065.
The General Architectural Services agreement is a “blanket” type of service agreement to augment existing engineering personnel within the Water Supply Group, on an as-authorized, as-needed basis.
Potential Tasks to be performed under this contract modification include the following projects:
1. Water Distribution Maintenance Locker Room Renovation
2. Water Distribution Administration Office Renovation
3. 910 Dublin Road Garage Roof
4. Hap Cremean Water Plant Window Replacement
5. O’Shaughnessy Dam Gatehouse Improvements
6. Dublin Road Water Plant Exterior Door and Window Replacement
Since the agreement provides service to several different projects, the planning area is “N/A”.
1.1 Amount of additional funds to be expended: $400,000.00
Original Contract Amount: $ 250,000.00 (EL016766)
Modification No. 1 $ 300,000.00 (PO009648)
Modification No. 2 (current): $ 400,000.00
Total (Orig. + Mods 1-2) $ 950,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 2969-2014.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This is the second and final contract modification.
1.4. How cost of modification was determined:
This cost was the budgeted amount in the 2017 - 2022 Capital Improvement Plan.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The agreements are for general architectural services. The economic impact is $400,000.00 for professional services from the capital budget. This will allow the Division to perform miscellaneous architectural tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3.0 CONTRACT COMPLIANCE INFO: 38-1691323, expires 2/18/18, Majority (Vendor Account #007505)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors.
4.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the General Architectural Services agreement with OHM Advisors (Orchard, Hiltz, & McCliment Inc.) for the Division of Water; to authorize a transfer and expenditure up to $400,000.00 within the Water General Obligations Bonds Fund; and to amend the 2017 Capital Improvements Budget. ($400,000.00)
Body
WHEREAS, Contract No. EL016766 was authorized by Ordinance No. 2969-2014, passed February 2, 2015, was executed on March 6, 2015, and approved by the City Attorney on March 17, 2015, for the General Architectural Services agreement; and
WHEREAS, Modification No. 1 authorized under Contract No. PO009648 was authorized by Ordinance No. 0679-2016, passed April 4, 2016, was executed on May 5, 2016, and approved by the City Attorney on May 6, 2016, for the General Architectural Services agreement; and
WHEREAS, the General Architectural Services agreement is a “blanket” type of service agreement to augment existing engineering personnel within the Water Supply Group, on an as-authorized, as-needed basis; and
WHEREAS, Ordinance No. 2969-2014 indicated the original agreement was to be funded for a minimum one year period (or until all funds are expended), with renewal options for two additional contract modifications.
WHEREAS, Contract Modification No. 2 (current) is the final modification to the agreement and is needed to establish funding for several upcoming projects; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the General Architectural Services agreement with OHM Advisors; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the General Architectural Services agreement with OHM Advisors, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the General Architectural Services agreement with OHM Advisors (Orchard, Hiltz, & McCliment Inc.) in an amount up to $400,000.00.
SECTION 2. That this contract modification is in compliance with Section 329 of Columbus City Code.
SECTION 3. That the transfer of $100,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance. (There is already $300k in Fund 6006, P690542.)
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended, within Fund 6006 - Water G.O. Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690473-100008 (carryover) | Fairwood Ave. Elevated Storage Tank | $85,208 | $0 | -$85,208
P690428-100006 (carryover) | DRWP Cap. Incr. Residuals Force Main | $0 | $666,915 | +$666,915 (establish authority to match cash)
P690428-100006 (carryover) | DRWP Cap. Incr. Residuals Force Main | $666,915 | $652,123 | -$14,792
P690542-100000 (carryover) | General Architectural Services | $300,000 | $400,000 | +$100,000
SECTION 5. That the expenditure of $400,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.