Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division, to renew and modify an existing contract in accordance with the original agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, Inc. The agreement was most recently renewed by authority of ordinance 0971-2016, passed May 2, 2016. AssetWorks provides the software platform ("FleetFocus") for the Fleet Management Division's enterprise operations system. The Department of Public Utilities fleet operations unit also utilizes this software platform and is therefore providing funding for the contract renewal. This renewal/modification will provide for annual software maintenance and support, as well as GPS/AVL service costs, vendor hosting fees, the expansion of credit card usage at compressed natural gas stations, and the addition of a new module for the tracking of fluids, oils, and greases. The contract renewal and modification will be for a total cost of $1,081,823.88.
The FleetFocus software platform contains maintenance and repair, fuel, and GPS databases, which are interfaced with each other to provide comprehensive operations management, analysis, and tracking functionality for the Fleet Management Division. AssetWorks also provides professional services to support system upgrades and training, as well as PCI (Personal Card Industry Data Security Standard) compliance for the processing of retail CNG fuel transactions. In addition, the FleetFocus module/application provides a management system utilized by the Fleet Management Division to bill, manage, monitor, and analyze all fleet maintenance related data within the Division. This system functionality gives the Fleet Management Division the ability to provide accountability by tracking city-owned fleet equipment such as refuse trucks, fire apparatus, compost graders, and various on road vehicles to support the daily operational requirements of city g...
Click here for full text