Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with 2LMN, Inc. in the amount of up to $200,000.00 for the Intersection Improvements - Dublin-Granville Road at Ulry Road project.
The intent of this project is to provide the City of Columbus, Division of Design and Construction, additional resources for the widening of Dublin-Granville Road for turn lanes (an eastbound left turn lane and potentially a westbound right turn lane) at the intersection with Ulry Road. Design will proceed in two parts with Part 1 consisting of traffic analysis; topographic, utility, and right-of-way survey; and the preparation of a preliminary alignment plan. The specific scope of services for Part 2 will be defined upon completion of Part 1, but in general Part 2 will consist of the completion of detailed design for the project.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Dublin-Granville Road at Ulry Road contract. The project was formally advertised on the Vendor Services web site from April 20, 2017, to May 11, 2017. The city received eleven (11) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 22, 2017. The responding firms were:
|
Company Name |
City/State |
Majority/MBE/MBR/F1/AS1/PHC |
|
2LMN |
Columbus, OH |
AS1 |
|
AECOM |
Columbus, OH |
MAJ |
|
DLZ Ohio |
Worthington, OH |
MBR |
|
EL Robinson |
Columbus, OH |
MAJ |
|
HDR |
Columbus, OH |
MAJ |
|
IBI Group |
Westerville, OH |
MAJ |
|
JMT |
Columbus, OH |
MAJ |
|
Mannik and Smith |
Columbus, OH |
MAJ |
|
Mead & Hunt |
Columbus, OH |
MAJ |
|
Resource International |
Columbus, OH |
FBE |
|
Strand |
Columbus, OH |
MAJ |
2LMN, Inc. received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Dublin-Granville Road at Ulry Road contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN, Inc.
2. CONTRACT COMPLIANCE
2LMN, Inc.’s contract compliance number is CC015414 and expires 3/28/2018.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract prior to year-end.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with 2LMN, Inc. for the Intersection Improvements - Dublin-Granville Road at Ulry Road project; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Dublin-Granville Road at Ulry Road project; and
WHEREAS, 2LMN, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with 2LMN, Inc. for the provision of professional engineering consulting services, survey, and technical expertise for the department to implement projects resulting in improvements to the widening of Dublin-Granville Road for turn lanes at the intersection with Ulry Road in the amount of up to $200,000.00; and
WHEREAS, funds in the amount of $200,000.00 are available for this project in Fund 7704, the Streets and Highways Bond Fund; and
WHEREAS, it is necessary to transfer funds within Fund 7704, the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with 2LMN, Inc., in order to provide funding for the Intersection Improvements - Dublin-Granville Road at Ulry Road project so that improvements to the widening of Dublin-Granville Road for turn lanes at the intersection with Ulry Road are available as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended to establish sufficient authority for this project as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530086-100023/ Intersection Improvements - Gender Road at Refugee Road (Voted Carryover)/ $142,105.00 / ($142,105.00) / $0.00
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $92,326.00 / ($57,895.00) / $34,431.00
7704 / P530086-100038 / Intersection Improvements - Dublin-Granville Road at Ulry Road (Voted Carryover) / $0.00 / $200,000.00 / $200,000.00
SECTION 2. That the transfer of $200,000 or so much thereof as may be needed, is hereby authorized within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into professional services contracts with 2LMN, Inc. at 1105 Schrock Road, Suite 516; Columbus, Ohio, 43229, for professional engineering consulting services in an amount up to $200,000.00, for the Division of Design and Construction.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.