Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with Quick Caption for closed caption services for the term period of September 1, 2017 to August 31, 2018 at a cost of $41,000.00. The initial term of this agreement is one (1) year, with the option for two (2) additional one (1) year terms. This agreement establishes the first of that 2 year option. The Department of Technology procured this service in 2016 through formal bid RFQ002219.
This ordinance also authorizes the Director of the Department of Technology to modify the current contract for the term period from September 1, 2016 to August 31, 2017, established through PO023543 in the amount of $17,850.00, to increase the funds by $20,000.00 to pay for Closed Caption services for the remaining period of March 2017 through August 31, 2017. The aggregate total of the ordinance for funding is $61,000.00.
The Department of Technology requires these services to ensure reliable operations for the City’s CTV Media center. This agreement will provide cost-effective services for closed caption Media Services for CTV.
1. Amount of additional funds to be expended: $20,000.00
Original contract amount: $17,850.00
Modification 1: $20,000.00 (this Ordinance)
Amount of original contract and modification: $37,850.00
2. Reason additional goods/services could not be foreseen:
CTV media services has a need to provide closed captioning services - a process of displaying a real time transcription of the audio portion of a television program - for CTV’s coverage of City meetings and events. This would bring us into compliance with current FCC rules and section 508 of the Americans with Disabilities Act. It was not known at that time the frequency of use that CTV would need for this service within the first year to be in compliance.
3. Reason other procurement processes are not used:
Quick Caption has the current contract that was bid under RFQ0022...
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