Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Valmet Inc. for the purchase and delivery of a Total Solids Analyzer. The equipment will be used at the Department of Public Utilities, Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to monitor sludge total solids content, thus providing more consistent total solids to the digester feed. This will help the facility process more solids, and less water, which increases digester capacity and improves sludge processing.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ005344). Eighteen (18) bidders were solicited and one (1) bid (MAJ) was received and opened on May 18, 2017. It should be noted that the supplier submitted additional terms and conditions and quoted shipping terms (FOB Destination Prepaid and Allowed). The Purchasing Office contacted Valmet Inc. and they have agreed to the City’s terms and conditions and shipping terms.
After a review of the bid, the Division of Sewerage and Drainage recommends the award be made to Valmet Inc. as the lowest responsive and responsible and best bidder for Item 1 in the amount of $26,970.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Valmet Inc. Vendor#020973 CC# 56-1508400 expires 5/18/19
FISCAL IMPACT: $26,970.00 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Valmet Inc. for the purchase and delivery of Total Solids Analyzer, for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and to authorize the expenditure of $26,970.00 from the Sewer Operating Fund. ($26,970.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 18, 2017 for the purchase and delivery of Total Solids Analyzer for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the only responsive and responsible and best bidder, Valmet Inc.; and
WHEREAS, the Total Solids Analyzer will be used by the Division of Sewerage and Drainage Quality Assurance Laboratory to run cyan toxin analysis on drinking water, river, and reservoir samples from the City’s drinking water plants and source water reservoirs; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Valmet Inc. in accordance with the terms, conditions and specifications of Request for Quotation Number: RFQ005344 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Valmet Inc., 2425 Commerce Avenue, Suite 100, Duluth, GA 30096 for the purchase and delivery of a Total Solids Analyzer for the Division of Sewerage and Drainage, in accordance with RFQ005344 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $26,970.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.