Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the development of Southgate Park.
Southgate Park is an undeveloped property on Obetz Road between Parsons Avenue and Lockbourne Road. Improvements are needed to this property in order to make it accessible for use by local residents and to meet the recreational needs of the community. This project will develop the property into a Neighborhood Park including an open shelter, parking lot, loop walk, and playground. These improvements will serve residents of the Southgate Neighborhood and the Far South Area by providing a needed and easily accessible neighborhood recreation space.
The costs for this project will be $253,875.00 with a contingency of $20,000.00 for a total of $273,875.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 4, 2017 and received by the Recreation and Parks Department on May 23, 2017. Bids were received from the following companies:
Company Status Amount
Tyevco, Inc (MAJ) $253,875.00
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 West Audubon Blvd., Lancaster, OH 43130
James Bogges 614-265-6477
CC#: 31-1626034
Exp Date: 11/11/17
Emergency Justification: An emergency is being requested in order for work to begin during the summer season and to allow the work to be completed prior to the NatureWorks Grant Deadline.
Benefits to the Public: Developing Southgate Park will benefit the surrounding community by providing a neighborhood park within walking distance of the Southgate Neighborhood. Funding provided through the NatureWorks Grant will benefit the City by reducing the capital burden of the park development while also meeting the goals of the Ohio Department of Natural Resources in its administration of the grant.
Community Input Issues: In 2015, CRPD developed a Conceptual Master Plan for the Southgate Parkland. This Master Plan was reviewed and approved by the Far South Columbus Area Commission in October 2015. A final meeting was held with the Far South Area Commission in March 2017 to present final plans for the park.
Area(s) Affected: Southgate Park (23)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by removing access and circulation barriers to the city parks and updating five neighborhood parks per year.
Fiscal Impact: The Director of Recreation and Parks was authorized and directed to accept a grant and enter into a contract with the Ohio Department of Natural Resources per Ordinance No. 0043-2017 (Ord No. 0043-2017 ordained an acceptance of the grant in the amount of $51,959.00; however the correct amount is $54,959.00). This ordinance will authorize the appropriation of $54,959.00 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a grant match of $218,916.00 from the Recreation and Parks Voted Bond Fund 7702. $218,916.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match. There is a total of $273,875.00 available for this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the development of Southgate Park; to authorize the appropriation of $54,959.00 in grant funds in the Recreation and Parks Grant Fund 2283; to authorize a grant match of $218,916.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($273,875.00)
Body
WHEREAS, the Director of Recreation and Parks was authorized and directed to accept a grant and enter into a contract with the Ohio Department of Natural Resources per Ordinance No. 0043-2017; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the development of Southgate Park; and
WHEREAS, it is necessary to authorize the appropriation of $54,959.00 in grant funds in the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize a grant match of $218,916.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into contract with Tyevco, Inc. for the development of Southgate Park in order for work to begin during the summer season and to allow the work to be completed prior to the NatureWorks Grant Deadline; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Tyevco, Inc. for the development of Southgate Park.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $54,959.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 3. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $273,875.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.