Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Traditional Hardwood Floors, LLC for the restoration of wood flooring at Cleo Dumaree Athletic Complex, Barack Community Center, Holton Community Center, Sullivant Gardens Community Center, and Westgate Community Center.
The work for these locations will include screening of the surfaces to receive new finish, sanding of the surfaces to bare wood to receive new finish, addition of CRPD logo on floors that are being sanded, four new pickleball courts, and two new badminton courts. This is the first year of implementation for a multi-year restoration program aimed to improve the quality of the facilities and extend the useful life of CRPD capital assets.
The costs for this project will be $67,011.24.00 with a contingency of $6,988.76 for a total of $74,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 14, 2017 and received by the Recreation and Parks Department on May 2, 2017. Bids were received from the following companies:
Company Status Amount
Traditional Hardwood (MAJ) $67,011.24
The Ohio Floor Co. (MAJ) $79,325.00
The Final Floor Co (MAJ) $82,991.00
After reviewing the proposals that were submitted, it was determined that Traditional Hardwood was the lowest and most responsive bidder.
Principal Parties:
Traditional Hardwood Floors, LLC
730 N. Wilson Road, Columbus, OH 43204
Gary Haislet 614-308-0888
CC#: 13-4222274
Exp. Date: 1/30/19
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so that work may be completed between 8/6/17 - 9/9/17 in order to fit between the summer and fall sessions of programing.
Benefits to the Public: CRPD facilities (Community Centers & Athletic Complexes) serve as primary mechanisms to reach and support their communities through programming, events, training, and initiatives offered by CRPD staff and third party groups. Restoration of the facilities is necessary to ensure the continued delivery of CRPD services and programs.
Area(s) Affected:
Cleo Dumaree Athletic Complex (19)
Barack Community Center (22)
Sullivant Gardens Community Center (17)
Holton & Westgate Community Centers (15)
Master Plan Relation: The project restores and improves existing facilities to extend the useful life of CRPD assets, and increase the quality of programming and services offered by CRPD and the facilities.
Fiscal Impact: $74,000.00 is budgeted and available in the Recreation and Parks Operating Fund 2285 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Traditional Hardwood Floors, LLC for the restoration of wood flooring at selected community centers; to authorize the amendment of the 2017 Capital Improvement budget; to authorize the expenditure of $74,000.00 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; and to declare an emergency. ($74,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Traditional Hardwood Floors, LLC for the restoration of wood flooring at Cleo Dumaree Athletic Complex, Barack Community Center, Holton Community Center, Sullivant Gardens Community Center, and Westgate Community Center; and
WHEREAS, it is necessary to authorize the expenditure of $74,000.00 from the Recreation and Parks Voted Bond Fund 2285 and Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into said contract so that work may be completed between 8/6/17 - 9/9/17 in order to fit between the summer and fall sessions of programing; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Traditional Hardwood Floors, LLC for the restoration of wood flooring at Cleo Dumaree Athletic Complex, Barack Community Center, Holton Community Center, Sullivant Gardens Community Center, and Westgate Community Center.
SECTION 2. That the Director of Recreation and Parks be and is hereby able to authorize the expenditure of $74,000.00 from the Recreation and Parks Voted Bond Fund 2285 and Permanent Improvement Fund 7747.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to appropriate $14,000.00 within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $14,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7747; P747999-100000; Unallocated; $140,771 (Carryover)
Fund 7747; P510035-100000; Facility Renovation; $0 (Carryover)
AMENDED TO:
Fund 7747; P747999-100000; Unallocated; $126,771 (Carryover)
Fund 7747; P510035-100000; Facility Renovation; $14,000 (Carryover)
SECTION 9. For the purpose stated in Section 1, the expenditure of $74,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 and Permanent Improvement Fund 7747 in object class 03 Services and 06 Capital Outlay per the accounting codes in the attachment.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.