Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing for Asphalt Improvements to various parks and community centers.
Each year, Recreation and Parks allocates a portion of the Capital Improvements budget to the improvement of existing and potentially needed new installations of hardsurfaces. This particular contract focuses on the removal and replacement of existing asphalt surfaces that are highly used by the public and include entry drives, parking lots, and walkways. By improving these surfaces, safe and easy access can be ensured to the parks and facilities, in particular those facilities which are utilized for voting purposes. Areas for improvement are determined by input from members of the Community, as well as Recreation and Parks staff.
At this time, priorities and improvement locations are being determined by staff.
The costs for this project will not exceed $100,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 8, 2017 and received by the Recreation and Parks Department on May 23, 2017. Bids were received from the following companies:
Company Status Amount
M&D Blacktop (MAJ) $100,000
M&D Blacktop Sealing and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
2020 Longwood Avenue, Grove City, OH 43123
CC#: 31-1131599
Exp. Date: 2/1/19
Emergency Justification: An emergency is being requested so that work may be completed before the asphalt plants close in the fall.
Benefits to the Public: Project aims to provide and maintain continual accessibility and usable asphalt improvements throughout our park properties. Needed improvements to be identified from CRPD staff and Community requests.
Area(s) Affected: To be determined as needs arise via Community input and/or staff feedback.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by removing access and circulation barriers to city parks.
Fiscal Impact: $100,000.00 is required and budgeted in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To amend the 2017 Capital Improvements Budget; to authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for Asphalt Improvements to various parks and community centers; to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for asphalt improvements to various parks and community centers; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it it necessary to amend the 2017 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may be completed before the asphalt plants close in the fall; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for asphalt improvements to various parks and community centers.
SECTION 2. That the expenditure of $100,000.00, is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the transfer of $100,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 6. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510018-100000; Hard Surface Improvements; $6,046 (Voted Carryover)
Fund 7702; P510018-201703; Asphalt Improvements 2017; $0 (Voted Carryover)
Fund 7702; P510112-100117; Planning Area 17 Land Acquisitions 2017; $216,000 (Voted Carryover)
AMENDED TO:
Fund 7702; P510018-100000; Hard Surface Improvements; $0 (Voted Carryover)
Fund 7702; P510018-201703; Asphalt Improvements 2017; $100,000 (Voted Carryover)
Fund 7702; P510112-100117; Planning Area 17 Land Acquisitions 2017; $122,046 (Voted Carryover)
SECTION 7. For the purpose stated in Section 1, the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.