Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Roto Rooter for the renovation of a water main at the Columbus Police Academy, located at 1000 North Hague Avenue. This renovation project will require the removal and replacement of a 4 inch water main pipe that had deteriorated as a result of time and usage and to ensure that water service continues without interruption. The original contract with Roto Rooter was formally bid through RFQ001797. This contract modification will be funded with Public Safety capital funds. It should be noted that prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to allow for the immediate renovation of the water main at the Columbus Police Academy to ensure the uninterrupted continuation of water service to this facility.
Roto Rooter Contract Compliance No. 42-0499300
Fiscal Impact: This ordinance authorizes an expenditure of $30,000.00 from the Public Safety G.O. Bond Fund with Roto Rooter for plumbing services for city facilities under the purview of the Facilities Management Division. The Department of Public Safety has budgeted for and is providing $30,000.00 from the Public Safety G.O. Bond Fund for this contract modification. In 2016, $21,140.48 was expended for these services.
Original Purchase Order Amount (PO021435) $ 15,000.00
Modification No. 1 (PO035629) $ 6,140.48
Contract Renewal (Ord 0831-2017) $ 40,000.00
Modification No. 2 (Current) $ 30,000.00
Total (Original and Modification/Renewal) $91,140.48
Title
To authorize the Finance and Management Director to modify a contract with Roto Rooter for plumbing services for city facilities; to authorize the expenditure of $30,000.00 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the original contract was bid and awarded to Roto Rooter pursuant to formal bid RFQ001797, with three one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to modify this contract for the renovation of a water main at the Columbus Police Academy, located at 1000 North Hague Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify a contract with Roto Rooter to allow for the immediate renovation of the water main at the Columbus Police Academy to ensure the uninterrupted continuation of water service to this facility, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Roto Rooter for emergency plumbing services.
SECTION 2. That the expenditure of $30,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.