Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a maintenance agreement with the Capital Crossroads and Discovery Special Improvement District (the “Capital Crossroads SID”) and to contribute up to $30,000.00 to support the repair of certain infrastructure on Gay Street.
The Gay Street Improvements project consisted of converting Gay Street from one-way to two-way traffic operation and installing decorative medians, parallel parking islands, decorative trash receptacles, landscaping, and irrigation systems within the public rights-of-way. Pursuant to Ordinance 1711-02, the Department of Public Service and the Capital Crossroads SID executed a maintenance agreement, whereby the Capital Crossroads SID agreed to maintain the aforementioned improvements.
The landscaped medians on Gay Street have since fallen into disrepair, and the Department of Public Service has agreed to provide a one-time contribution of up to $30,000.00 to fund the restoration of those features with the understanding that the Capital Crossroads SID procure and administer said services and assume all responsibility and future financial obligations associated with the maintenance of the Gay Street Improvements.
2. FISCAL IMPACT
Funds in the amount of $30,000.00 are available for this project in the General Permanent Improvements (Non-Bond) Fund within the Department of Public Service.
3. EMERGENCY DESIGNATION
Emergency action is requested so as to facilitate the timely execution of needed repairs to the aforementioned improvements.
Title
To amend the 2017 Capital Improvements Budget; to appropriate funds within the General Permanent Improvements (Non-Bond) Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the General Permanent Improvements (Non-Bond) Fund; to authorize the Director of Public Service to execute a maintenance agreement with the Capital Crossroads and Discovery Special Improvement District; to authorize the expenditure of $30,000.00 from the General Permanent Improvements (Non-Bond) Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Department of Public Service administered the Gay Street Improvements project, which consisted of converting Gay Street from one-way to two-way traffic operation and installing decorative medians, parallel parking islands, decorative trash receptacles, landscaping, and irrigation systems within the public rights-of-way; and
WHEREAS, pursuant to Ordinance 1711-02, the Director of Public Service executed a maintenance agreement with the Capital Crossroads and Discovery Special Improvement District (the “Capital Crossroads SID”), whereby the Capital Crossroads SID agreed to maintain the aforementioned improvements;
WHEREAS, the landscaped medians on Gay Street have fallen into disrepair; and
WHEREAS, the Department of Public Service has agreed to contribute up to $30,000.00 to fund the restoration of those features with the understanding that the Capital Crossroads SID procure and administer said services and assume all responsibility and future financial obligations associated with the maintenance of the Gay Street Improvements; and
WHEREAS, this legislation authorizes the Director of Public Service to execute a new maintenance agreement reflecting those conditions; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget and a transfer of cash and appropriation within the General Permanent Improvements Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the above actions so that funding can be made available to facilitate the necessary repairs, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be and hereby is amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7748 / P537650-100000 / General Roadway Street Improvement (General Perm Imp Carryover) / $254,952.00 / ($30,000.00) / $224,952.00
7748 / P530161-100188 / Roadway Improvements - Gay Street Medians (General Perm Imp Carryover) / $0.00 / $30,000.00 / $30,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $30,000 is appropriated in Fund 7748 General Permanent Improvements (Non-Bond) Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $30,000, or so much thereof as may be needed, is hereby authorized between projects within 7748 General Permanent Improvements (Non-Bond) Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to execute a maintenance agreement with the Capital Crossroads and Discovery Special Improvement District relative to the Gay Street Improvements and to contribute up to $30,000.00 to fund the restoration of those features.
SECTION 5. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7748 General Permanent Improvements (Non-Bond) Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.