Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with George J. Igel & Co., Inc. for the SR315-Ramp 6C Removal project and to provide payment for construction, construction administration and inspection services.
The project work consists of removing the existing State Route 315 (SR315) exit ramp 6C for northbound SR315 exiting to eastbound North Broadway, construction of storm sewer, interconnect, adjustments to traffic control devices, modification of street lighting, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is July 24, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five (5) bids were received on June 22, 2017 (all majority) and bid amounts were tabulated on June 22, 2017 as follows:
Company Name Bid Amount City/State Status
George J. Igel & Co., Inc. $873,406.88 Columbus, OH Majority
Shelly & Sands, Inc. $898,081.03 Columbus, OH Majority
McDaniel’s Construction Corp. $927,977.22 Columbus, OH Majority
Complete General Construction $935,692.40 Columbus, OH Majority
The Ruhlin Company $1,078,708.26 Sharon Center, OH Majority
Award is to be made to George J. Igel & Co., Inc. as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co., Inc.
Pre-Qualification Status
George J. Igel & Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
George J. Igel & Co., Inc. (vendor 006024) contract compliance number is CC006024 and expires 4/13/19.
3. FISCAL IMPACT
Funds in the amount of $960,747.56 are available for this project in the Streets and Highways General Obligations Bond Fund within the Department of Public Service. Amendment to the 2017 Capital Improvements Budget is necessary to establish sufficient cash and budget authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow the removal of the ramp so the remaining work on the project can start as scheduled, preventing delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2017 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with George J. Igel & Co., Inc. in connection with the SR315-Ramp 6C Removal project; to authorize the expenditure of up to $873,406.88 for construction and $87,340.68 for construction administration and inspection within the Streets and Highways General Obligations Bond Fund; and to declare an emergency. ($960,747.56)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the SR315-Ramp 6C Removal project; and
WHEREAS, this project consists of removing the existing State Route 315 (SR315) exit ramp 6C for northbound SR315 exiting to eastbound North Broadway, construction of storm sewer, interconnect, adjustments to traffic control devices, and the modification of street lighting, and other such work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, George J. Igel & Co., Inc. will be awarded the contract for the SR315-Ramp 6C Removal project; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services expenses; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with George J. Igel & Co., Inc. for the SR315-Ramp 6C Removal project in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590416-100001 / Poindexter Village Roadways (Unvoted Carryover) / $2,535,000.00 / ($960,748.00) / $1,574,252.00
7704 / P441759-100000 / SR315-Ramp 6C Removal (Unvoted Carryover) / $0.00 / $960,748.00 / $960,748.00
SECTION 2. That the transfer of $960,747.56, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways General Obligations Bond Fund per the account codes in the attachment to this ordinance
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with George J. Igel & Co., Inc., 2040 Alum Creek Drive, Columbus, Ohio 43207, for the construction of the SR315-Ramp 6C Removal project in an amount up to $873,406.88, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $87,340.68.
SECTION 4. That the expenditure of $960,747.56, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.