Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to establish a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux software licenses, maintenance, and support. The term period for existing and new software licenses, maintenance, and support is July 1, 2017 through June 30, 2018, to be co-termed to June 30, 2018, at a total cost of $79,787.72. As a result of DoT’s expansion of servers, additional Red Hat Linux licenses and maintenance and support are needed for 2017. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to RFQ005619, opened May 25, 2017, receiving three responses to this solicitation from the bidders identified below. Digital Information Services was deemed the lowest responsive, responsible, and best bidder.
Bidders: Amount:
Digital Information Service $79,787.72
DLT Solutions $82,595.04
Saitech, Inc. $82,824.00
FISCAL IMPACT:
In fiscal year 2015 and 2016, the amounts of $35,182.95 and $35,181.45 respectively, were expended for the purchase of Red Hat Linux software licenses, maintenance, and support. The total 2017 cost for this ordinance is $79,787.72. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Digital Information Services (Remit: dba Computer Intelligence Association)
10425 Dalebrooke Lane - Potomac, MD 20854 CC#/F.I.D. #:52-2278330 Expiration Date: 06/5/2019
(DAX Vendor Acct. #: 022100)
Title
To authorize the Director of the Department of Technology to establish a contract with Digital Information Services for Red Hat Linux software licenses, maintenance, and support; to authorize the expenditure of $79,787.72 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($79,787.72)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to establish a contract with Digital Information Services for Red Hat Linux software licenses, maintenance, and support for the term period of July 1, 2017 through June 30, 2018 for existing and new software licenses with maintenance and support to be co-termed to June 30, 2018, at a cost of $79,787.72; and
WHEREAS, the Department of Technology procured this service through chapter 329.06 of Columbus City Code, pursuant to RFQ005619, opened May 25, 2017, receiving three responses to this solicitation with Digital Information Services being deemed the lowest responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to establish a contract with Digital Information Services for Red Hat Linux software licenses, maintenance, and support to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to establish a contract with Digital Information Services (Remit: dba Computer Intelligence Association,10425 Dalebrooke Lane - Potomac, MD 20854) for Red Hat Linux software licenses, maintenance, and support. The term period for the existing and new software licenses, maintenance, and support is July 1, 2017 to June 30, 2018, to be co-termed to June 30, 2018, at a total cost of $79,787.72. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
SECTION 2: That the expenditure of $79,787.72, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 1769-2017 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $79,787.72
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.