Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Company for the construction of a .5 mile trail connector to the Alum Creek Trail.
The connector will run from Brandywine Park to Wingfield Street, where it directly connects to the regional trail. The project will be built in conjunction with the Department of Public Service’s Olentangy/Alum Creek Connector (OLAC) improvements at Westerville Road. When completed, the trail connector trail will also become part of a 5-mile on-street bikeway improvement from the Olentangy Trail at Hudson Street to the Alum Creek Trail. Over 2,000 nearby residents will be able to directly access the Alum Creek Trail when constructed. Construction is scheduled to begin in Summer of 2017. One of the most high priority trail improvements requested in Columbus is east/west connectors to existing regional trails.
The costs for this project will be $355,956.58 with a contingency of $39,043.42 for a total of $395,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 15, 2017 and received by the Recreation and Parks Department on June 1, 2017. Bids were received from the following companies:
Company Status Amount
Strawser Paving (MAJ) $355,956.58
Columbus Asphalt (MAJ) $418,561.95
After reviewing the proposals that were submitted, it was determined that Strawser Paving was the lowest and most responsive bidder.
Strawser Paving and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Strawser Paving Company
1595 Frank Road, Columbus, OH 43223
Corey Strawser 614-276-5273
CC#: 31-4412354
Exp Date: 1/30/19
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract in order to work under a special access permit obtained through AEP Transmission.
Benefits to the Public: Columbus Recreation and Parks Department is working to provide equitable access to parks in our Columbus neighborhoods as identified in the priorities of the CRPD Master Plan through future land acquisition in the NE portion of Columbus. Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Community Input Issues: The Northland area has been very active in supporting trail development and active transportation. Plans were discussed at the area commission, (NAC), and presented on the Dept’s website future projects section.
Area(s) Affected: Northland Area. Planning Area 6.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Provide safe connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: $395,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Strawser Paving Company for the construction of a trail connector to the Alum Creek Trail; to authorize the expenditure of $395,000.00 from the Recreation and Parks Voted Bond Fund and Streets and Highways General Obligations Bond Fund; to authorize the City Auditor to appropriate, transfer, and expend $114,354.97 between projects within Fund 7702 Recreation and Parks Bond Fund; to amend the 2017 Capital Improvements Budget Ordinance 1124-2017; and to declare an emergency. ($395,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Company for the construction of a .5 mile trail connector to the Alum Creek Trail; and
WHEREAS, it is necessary to authorize the expenditure of $395,000.00 from the Recreation and Parks Voted Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into said contract in order to work under a special access permit obtained through AEP Transmission, for the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Strawser Paving Company for the construction of a .5 mile trail connector to the Alum Creek Trail.
SECTION 2. That the Director of Recreation and Parks be and is hereby able to authorize the expenditure of $395,000.00 from the Recreation and Parks Voted Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $114,354.97 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 7. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510302-100000; Greenways - East-West Initiative; $196,941 (Voted Carryover)
Fund 7702; P510316-201604; Greenways - Bike Skills Track; $125,000 (Voted Carryover)
AMENDED TO:
Fund 7702; P510302-100000; Greenways - East-West Initiative; $311,296 (Voted Carryover)
Fund 7702; P510316-201604; Greenways - Bike Skills Track; $10,645 (Voted Carryover)
SECTION 8. For the purpose stated in Section 1, the expenditure of $395,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.