Explanation
BACKGROUND: The Department of Finance & Management, on behalf of the Fleet Management Division, entered into contract with API Security Services for security services for the Fleet Management Division located at 4211 Groves Road.
Solicitation #SA005514 was publicly posted to the City of Columbus Vendor Services web site until August 15, 2014. The Fleet Management Division recommended a contract award to the most responsive and responsible bidder, API Security Services and Investigations Inc. in the amount of $68,350.00 which was authorized by City Council by Ordinance 1986-2014.
Ord. 1551-2015 modified and extended the existing API Security Services contract, thus representing the first of three (3) annual contract renewal/extension options, and authorized a price increase request received on June 3, 2015 per the instructions in the original bid specs to be included in this contract extension.
Ord. 1384-2016 modified and extended the existing API Security Services contract, thus representing the second of three (3) annual contract renewal/extension options, and authorized a price increase request per the instructions in the original bid specs to be included in this contract extension. The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
This ordinance seeks authority to renew the existing contract with API Security Services, thus representing the third of three (3) annual contract renewal/extension options, and authorizes a price increase request of $.70 per hour for a new total of $16.90 per hour. The total contract cost is estimated at $80,000.00.
The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Fiscal Impact: This ordinance authorizes an expenditure of $80,000.00 from the Fleet Management Operating Fund with API Security Services for security services at the Fleet Management Facility located at 4211 Groves Road. The Fleet Management Division budgeted $80,000.00 in the operating fund for these services. In 2016, the Fleet Management Division expended $76,000.00 for these security services.
API Security Service Inc, vendor# 007115; expiration 04/06/2019.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify and renew an existing contract with API Security Services for security services at the Fleet Maintenance Facility; and to authorize the expenditure of $80,000.00 from the Fleet Management Services Fund ($80,000.00)
Body
WHEREAS, the Purchase Order/Contract No. EL016336 for security services for the Fleet Maintenance Facility at 4211 Groves Road was authorized by Ordinance 1986-2014, with three (3) one-year renewal options; and
WHEREAS, the Purchase Order/Contract No. EL017456 for security services for the Fleet Maintenance Facility at 4211 Groves Road was authorized by Ordinance 1551-2015; and
WHEREAS, the Purchase Order/Contract No. PO025300 for security services for the Fleet Maintenance Facility at 4211 Groves Road modification was authorized by Ordinance 1384-2016; and
WHEREAS, this contract renewal represents the third of three (3) renewal options and shall be for the period September 1, 2017 through August 31, 2018; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department, Fleet Management Division, to authorize the Director to modify and extend the contract with API Security Services as provided for in the contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to modify and renew a contract with API Security Services, Inc for security services at the Fleet Maintenance building located at 4211 Groves Road.
SECTION 2. That the expenditure of $80,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1570-2017 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.