Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) with Frame and Spring for Automotive and Truck Spring Repairs. The Division of Fleet Management is the sole user of these services. Automotive and Truck Spring Repairs are used for repairs on all City Vehicles. The term of the proposed option contract would be approximately three years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 8, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ005557). Forty-eight (48) bids were solicited. Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Frame & Spring, Inc., CC# CC005201 expires 6/8/2019, All Items, $1.00
Total Estimated Annual Expenditure: $75,000, Division of Fleet, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Automotive and Truck Spring Repairs with Frame & Spring, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Automotive and Truck Spring Repairs UTC will provide for the purchase of parts and services needed for repairs rendered on City vehicles; and,
WHEREAS,...
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