Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into contract with Ohio Valley Audio Visual for the purpose of the redesign, construction, and installation of audio visual components at the Division of Police Training Academy. The Training Academy is in need of a retrofit of their audio visual system to allow for better presentations by Division personnel and outside vendors, the ability to conduct more efficient trainings, and to allow more agencies to use the facility. The Contractor originally installed and has maintained all of the existing equipment and systems at the Training Academy; therefore, they have familiarity of the building in regards to the drop locations, wire boxes, power supplies, and additional components required for upgrading the system. This purchase by the City of Columbus is from a State of Ohio contract which is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other government entities.
Bid Information: A State of Ohio Term Contract exists for this purchase. Index Number STS851, Schedule Number 800362.
Contract Compliance Number: Ohio Valley Audio Visual 30-0175129 expires August 24, 2017.
EMERGENCY DESIGNATION: Emergency legislation is needed to allow for immediate design, construction, and installation in the Division of Police Training Academy.
FISCAL IMPACT: This ordinance authorizes an expenditure of $138,826.56 from the Police Entrepreneurial Professional Training Fund to enter into contract with Ohio Valley Audio Visual. A total of $138,826.56 has been appropriated for this contract in the Police Entrepreneurial Professional Training Fund.
Title
To authorize and direct the Director of Public Safety to establish a purchase order with Ohio Valley Audio Visual from an existing State of Ohio Term Contract for the redesign, construction, and installation of audio visual components at the Division of Police Training Academy; to authorize an expenditure of $138,826.56 from the Police Entrepreneurial Professional Training Fund; and to declare an emergency. ($138,826.56)
Body
WHEREAS, the Division of Police is in need of the redesign, construction, and installation of components to the audio visual system; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance Number 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director to establish a purchase order with Ohio Valley Audio Visual for the design, construction, and installation of audio visual components, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to establish a purchase order with Ohio Valley Audio Visual, for the design, construction, and installation of components to the audio visual system for the Division of Police in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Ohio Valley Audio Visual, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $138,826.56, or so much thereof as may be needed, is hereby authorized as follows in Fund 2223 Special Revenue Fund, Police Entrepreneurial Professional Training Fund in Object Class 03 Contractual Service per the accounting codes in the spreadsheet attached to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City’s financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof , this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.