Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to establish a contract with Preciss, LLC (aka Language Access Network, LLC) to provide streaming video and phone-based interpretation services along with annual hardware maintenance and support, at the Health Department's facility located at 240 Parsons Ave. This contract will be for the term period July 1, 2017 through June 30, 2018, with ($21,375.00 for language interpretation services and $1,800.00 for annual hardware maintenance and support) for a total cost of $23,175.00. Subject to mutual agreement and approval by proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
This service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics.
The Department of Technology is procuring this service through chapter 329 of Columbus City Code, pursuant to RFQ005211 which opened May 1, 2017 at 11:00 a.m. Two responses to this solicitation were received from Vocalink and Preciss, LLC. Preciss, LLC was the lowest, responsive, responsible, and best bidder.
Bidders: Amount:
1. Vocalink $17,910.00
2. Preciss, LLC $23,175.00
During the evaluation of the responses, it was determined that Vocalink submitted a non-responsive bid for the following reasons:
· Did not bid one-fixed and firm price for all services as required in section 3.1.2 of the specification
· Could not meet the “on demand” requirement per section 3.3.1 of the bid specification
Therefore, it was determined Preciss, LLC be awarded the contract as lowest, responsive and responsible bidder.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier and to establish a purchase order at the earl...
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