Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with GPD Group, Inc., for the Division of Power, in the amount of $150,000.00.
The Division of Power requires professional services to assist Division personnel on a myriad of issues which cannot be provided exclusively by City personnel. Services may be required in the preliminary planning stages through the design and construction stages depending upon the nature of the project.
The planning area is “N/A” since work is performed on various projects throughout Columbus.
1.1 Amount of additional funds to be expended: $150,000.00
Original Agreement: $ 150,000.00 (PO054007)
Modification No. 1 (current): $ 150,000.00
Total (Orig. + Mod. 1) $ 300,000.00
Modification No. 2 (future): $ 150,000.00
Total (Orig. + Mods 1-2): $ 450,000.00
1.2. Reasons additional goods/services could not be foreseen:
Modification No. 1 (current) is needed to encumber additional funding for the first year of the agreement. (The original agreement encumbered in January 2017 is nearly depleted of its funds. This modification is expected to cover projects until the modification in 2018 is requested.)
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out. An original agreement plus two annual modifications were planned.
1.4. How cost of modification was determined:
$150,000.00 is an estimated amount expected to cover projects until the next modification is approved in 2018.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects, studies required by OSHA and PERRP i.e. Arc Flash Hazard Analysis, and possibly to reduce backlog of DOP’s routine engineering that may arise from unexpected work force reduction and/or greater than normal workload volume. As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
3.0 CONTRACT COMPLIANCE INFO: The Contract Compliance Number for GPD Group, Inc. is 34-1134715 (expires 6/29/19, Majority, DAX #6560). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group, Inc.
4.0 FUTURE MODIFICATION(S): Two modifications to the agreement are expected, however, depending on Division needs, a third may be possible. Modification No. 2 is expected to occur in 2018.
5.0 FISCAL IMPACT: A transfer of funds within the Electricity Build America Bonds (BAB’s) Fund and the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Division of Power’s General Engineering Services agreement with GPD Group, Inc.; to authorize transfers and expenditures up to $150,000.00 within the Electricity Build America Bonds Fund and the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2017 Capital Improvements Budget. ($150,000.00)
Body
WHEREAS, Contract No. PO054007 / PO042041 was authorized by Ordinance No. 2429-2016, passed October 24, 2016, was executed December 30, 2016, and approved by the City Attorney on January 9, 2017, for the General Engineering Services Agreement, for the Division of Power; and
WHEREAS, the General Engineering Services are needed to augment existing engineering personnel within the Division of Power, on an as-authorized, as-needed basis; and
WHEREAS, original Ordinance No. 2429-2016 stated future modifications were anticipated; Modification No. 1 (current) is establishing additional funding needed for the first year of the agreement; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement, with GPD Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize transfers and expenditures up to $150,000.00 within the Electricity Build America Bonds Fund and the Electricity General Obligations Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the Division of Power’s General Engineering Services Agreement, with GPD Group, Inc. (FID# 34-1134715), in an amount up to $150,000.00.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $150,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6309 - Electricity Build America Bonds Fund and Fund 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended, as follows:
Fund 6309 - Electricity Build America Bonds Fund:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P559999-100000 (carryover) | Fund 559 Unalloc. Bal. | $49 | $0 | -$49
P670800-100000 (carryover) | Power Utility Rate Study | $12,094 | $0 | -$12,094
P670868-100000 (carryover) | Gen’l Eng. Svcs. | $0 | $12,143 | +$12,143
Fund No. 6303 - Electricity G.O. Bond Fund
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P670845-100000 (carryover) | Hall Rd. SL Imp’s | $587,840 | $449,982 | -$137,858
P670868-100000 (carryover) | Gen’l Eng. Svcs. | $0 | $137,858 | +$137,858
SECTION 5. That the expenditure of $150,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6309 - Electricity Build America Bonds Fund and Fund 6303 - Electricity G.O. Bond Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.