Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the following Division of Power projects:
1. Southeast Lions Park Underground Street Lighting Improvements, CIP No. 440007-100008 {UIRF}
2. Livingston Avenue Underground Street Lighting Improvements, CIP 440007-100006 {UIRF}
Both of these projects are located in the “Near South - 22” community planning area.
1.1. Amount of additional funds to be expended: $65,977.17
Original Agreement Amount: $ 547,217.50 (PO060735 & PO060753)
Modification 1 (current) $ 65,977.17
Total (Orig. + Mod. 1) $ 613,194.67
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0838-2017.
1.3. Reason other procurement processes are not used:
Terms in the Request for Proposal (RFP) indicated three firms to provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting PRIME AE Group, Inc. was explained in Ordinance No. 0838-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by PRIME AE Group, Inc., reviewed by the Division of Power, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This work is being performed with the City of Columbus’s goal to light every street. The addition of street lighting within the project areas could provide both a sense of security and additional visibility on the roadways. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 26-0546656 | ASN | Expires 10/4/18, DAX Vendor No. 002102.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
5.0 FISCAL IMPACT: There is sufficient funding within the Electricity G.O. Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects; and to authorize an expenditure up to $65,977.17 within the Electricity General Obligations Bond Fund. ($65,977.17)
Body
WHEREAS, original contract numbers PO060735 and PO060753, for a grand total of $547,217.50 were authorized by Ordinance No. 0838-2017, passed May 1, 2017, were executed on May 2, 2017, and was approved by the City Attorney on May 5, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Water projects; and
WHEREAS, Modification No.1 is needed to provide Construction Administration and Inspection Services for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects, with PRIME AE Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure funds within the Electricity G.O. Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc.; for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects, for the preservation of the public health, peace, property, safety, and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 (FID# 26-0546656); in the amount of $22,585.90 for the Division of Power’s Southeast Lions Park Street Lighting Improvements Project; in the amount of $43,391.27 for the Division of Power’s Livingston Avenue Street Lighting Improvements Project, in accordance with the terms and conditions of the contracts on file in the offices of the Division of Power.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the expenditure of $65,977.17 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.