Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Stantec Consulting Services, Inc. for the Hap Cremean Water Plant (HCWP) Sludge Disposal Line Improvements Project, Division of Water Contract No. 1149 - Part III
The purpose of the project is to establish a system that will allow City staff to accurately field locate the sludge line and appurtenances; to specifically determine the location of all buried air release valves, inspect and determine the operability of said valves and perform a hydraulic study to determine which valves are necessary for proper operation of the line.
Work performed under the original contract included: field reconnaissance; records research/ right-of-way preparation; field survey; hydraulic modeling; detailed design/bid preparation; and bid assistance.
Modification No. 1 (current) is for engineering services during construction and is the last planned modification for the project.
The planning area is “N/A” because HCWP sludge line serves multiple planning areas.
1.1 Amount of additional funds to be expended: $192,000.00
Original Contract Amount: $ 950,000.00 (EL014409)
Modification No. 1 (current): $ 192,000.00
Total (Orig. + Mod. 1) $1,142,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated contract modification and explained in the original contract legislation Ordinance No. 0917-2013.
1.3. Reason other procurement processes are not used:
This modification was anticipated and noted under Ordinance No. 0917-2013, and was also a part of the original RFP scope for the consultant.
1.4. How cost of modification was determined:
Stantec projected hours and resources necessary to complete Modification No. 1 services based on historical information from similar projects.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Project improvements are in correlation with the Division’s response to the Notice of Violation (NOV) issued by the Ohio EPA on January 16, 2013. Work performed under this project will contribute in meeting the schedule of compliance items included in the Ohio EPA NPDES Permit for the outfall at McKinley Quarry.
Hap Cremean Water Plant (HCWP) is a major water supply source for the greater Columbus area with the sludge line being a critical component of that system. Project improvements will improve operation efficiency and reduce unintended releases to the surrounding environment.
Work within the public right-of-way affecting the motoring public will be coordinated with Department of Public Services and Paving the Way for public notification.
3.0 CONTRACT COMPLIANCE INFO: 11-2167170, expires 9/10/17, Majority. DAX Vendor No. is 000462.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bond Fund and an amendment to the 2017 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with Stantec Consulting Services, Inc. for the Hap Cremean Water Plant Sludge Disposal Line Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $192,000.00 within the Water General Obligations Bond Fund; and to amend the 2017 Capital Improvements Budget. ($192,000.00)
Body
WHEREAS, Contract No. EL014409 was authorized by Ordinance No. 0907-2013, passed May 6, 2013, was executed on May 14, 2013, and approved by the City Attorney on May 21, 2013, for the Hap Cremean Water Plant (HCWP) Sludge Disposal Line Improvements Project; and
WHEREAS, Contract Modification No. 1 (current) will establish funding for engineering services during construction; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Stantec Consulting Services, for the Hap Cremean Water Plant Sludge Disposal Line Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Stantec Consulting Services, for the Hap Cremean Water Plant Sludge Disposal Line Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with Stantec Consulting Services, Inc. (FID# 11-2167170), for the Hap Cremean Water Plant (HCWP) Sludge Disposal Line Improvements Project, in an amount up to $192,000.00.
SECTION 2. That this contract modification is in compliance with Chapter 329 of the Columbus City Code.
SECTION 3. That the transfer of $192,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
Project ID | Project Name | Current Authority | Revised Authority | Change
P690521-100004 (carryover) | 2015 Water Main Repairs | $430,694 | $238,694 | -$192,000
P690510-100002 (carryover) | HCWP Sludge Disp. Ln. | $3,220,145 | $3,412,145 | +$192,000
SECTION 5. That the expenditure of $192,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.