Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a professional services contract modification with Carpenter Marty Transportation Inc., in connection with the Arterial Street Rehabilitation - Polaris Parkway project.
This project, also known as DEL-CR615-0.000 (PID Number 95549), includes completion of the Project Development Process (PDP) for improvements including widening Polaris Parkway to provide a third eastbound through lane from I-71 to Olde Worthington Road and a third westbound through lane from Orion Place to Olde Worthington Road. This project also includes the installation of a shared use path along the east side of Orion Place and the south side of Polaris Parkway beginning at the existing shared use path at the intersection of Polaris Parkway and Olde Worthington Road.
The purpose of this modification is to provide requisite funding for scope modification to include the relocation and design of a new detention basin to meet the stormwater BMP requirements, updating the approved environmental document due to changes in the project area, and plan revision.
Original amount of this contract $850,000.00 (Ord. 0623-2015; EL017011)
Modification number 1 $150,000.00 (Ord. 2184-2015; EL017535)
Modification number 2 $150,000.00 (this modification)
The total amount of the contract, including this modification, is $1,150,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation Inc. is CC18246-111854 and expires 9/3/17.
3. FISCAL IMPACT
Funds in the amount of $150,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2017 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Carpenter Marty Transportation Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Polaris Parkway project; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, Ordinance 0623-2015 authorized the Director of Public Service to enter into a professional service contract with Carpenter Marty Transportation Inc. for the provision of engineering and design services relative the Arterial Street Rehabilitation - Polaris Parkway project; and
WHEREAS, Ordinance 2184-2015 modified the original professional service contract with Carpenter Marty Transportation Inc. for the Arterial Street Rehabilitation - Polaris Parkway project to provide additional funding; and
WHEREAS, additional engineering and design services are needed to complete the Arterial Street Rehabilitation - Polaris Parkway project; and
WHEREAS, this legislation authorizes the Director of Public Service to execute a contract modification with Carpenter Marty Transportation, Inc., due to scope revision; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into a contract modification with Carpenter Marty Transportation Inc. so that funding can be made available for the timely completion of final design of the aforementioned capital improvement project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / 530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $247,210.00 / ($150,000.00) / $97,210.00
7704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway (Voted Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract with Carpenter Marty Transportation Inc., 6612 Singletree Drive, Columbus, Ohio 43229, for the Arterial Street Rehabilitation - Polaris Parkway project for engineering and design services in an amount of up to $150,000.00.
SECTION 4. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.