.Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) for Flocculator Tank/Sedimentation Basin Shaft Bearings for the Department of Public Utilities, Division of Water. This equipment will be used by the Hap Cremean and Dublin Road Water plant maintenance crews to perform maintenance and repair of the flocculation tanks and sedimentation basins. The term of the proposed option contract will be through August 31, 2020 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on May 18, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ005291). One bid was received (MAJ:1). After review, the Purchasing Office recommends an award be made to Applied Industrial Technologies for Items 1-16, 18-20, the lowest, responsive and best bidder:
Applied Industrial Technologies, CC#006401, exp. 06/29/2019
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Utilities Department will be required to obtain approval to expend from their appropriations.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flocculator Tank/Sedimentation Basin Shaft Bearings with Applied Industrial Technologies and to authorize the expenditure of one dollar to establish a contract from the General Fund. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 18, 2017 for Flocculator Tank/Sedimentation Basin Shaft Bearings; and
WHEREAS, the Division of Sewers and Drainage recommends an award the lowest responsive and responsible and best bidder, Applied Industrial Technologies for Items 1-16, 18-20; and
WHEREAS, the Focculator Tank/Sedimentation Basin Shaft Bearings will be used by the Department of Public Utilities to maintain and repair existing equipment; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with Applied Industrial Technologies for the option to purchase Flocculator Tank/Sedimentation Basin Shaft Bearings; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Flocculator Tank/Sedimentation Basin Shaft Bearings for the maintenance and repair of equipment owned by the City of Columbus for the term ending August 31, 2020 with the option to extend for one additional one year period in accordance with RFQ005291 as follows:
Applied Industrial Technologies Items 1-16, and 18-20: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.