Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Refuse Collection Containers. The Division of Refuse is the sole user. Refuse Collection Containers are used for residential trash services throughout the City. The term of the proposed option contract would be approximately three years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 20, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ004845). Four (4) bids were received but one bidder offered a leasing program, the lowest bidder did not meet sizing specifications on the stamped serial number, and two bidders exceeded weight limits on the 65 gallon containers. The Division of Refuse has asked that the Purchasing Office award those items to the 2nd lowest, most responsive bidder. It is recommended that the City waive the competitive bidding procedure to allow for award to Rehrig Pacific Company for items # 1, 1B, 2, 2B and 4.
The Purchasing Office is recommending award to the overall lowest, responsible and best bidder as follows:
Rehrig Pacific Company, CC# CC010971 expires 4/18/2019, items #1, 1B, 2, 2B and 4, $1.00
Total Estimated Annual Expenditure: $375,000, Division of Refuse, the sole user. No bids were received on items# 3, 5 and 6. These items are being considered a sole source as they are replacement parts for specific manufacturer's containers already on hand and will be purchased accordingly on a new contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fun...
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