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File #: 1431-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/22/2017 In control: Public Utilities Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Director of Public Utilities to enter into a planned modification of the Elevator Maintenance Services contract with Abell Elevator Service Company, dba Oracle Elevator Company; and to authorize the expenditure of $70,000.00 from the Sewerage System Operating Fund. ($70,000.00)
Attachments: 1. ORD 1431-2017 Elevator Maint Svc Mod #3 - Addt'l Info, 2. ORD 1431-2017 Elevator Maint Svc Mod #3 - Subcontractor Work ID Form, 3. ORD 1431-2017 Financial Coding - Elevator Maintenance Services - Mod #3
Explanation

The Director of Public Utilities entered into a contract with Oracle Elevator Company for Elevator Maintenance Services, Facilities Equipment Maintenance Project #1401.3 for the Division of Sewerage and Drainage. The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operation Center have various styles of elevators that need to be inspected, maintained and repaired on a routine and emergency basis. The work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment.

The Department of Public Utilities advertised and solicited competitive bids in accordance with Chapter 329 of the City Code (Solicitation SA005332). Twenty-six (26) bids were solicited (2 MBR, 2 M1A, 22 MAJ), and three (3) bids (3 MAJ) were received and opened on March 26, 2014. The apparent low bidder, Fujitec America Inc., had requested to withdraw their bid in accordance with CMSC paragraph 102.13, within the specified 48 hours. This request was due to the vendor incorrectly summarizing their pricing on a monthly rather than a yearly basis. It would present an extreme hardship on the company to honor these prices.

After review of the bids, it was determined that Kone Inc. was non-responsive due to adding contract provisions not provided in the documents. The Division of Sewerage and Drainage then recommended an award be made to the lowest, responsive and responsible bidder Oracle Elevator Company.

The original contract was for a period of one year with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Division of Sewerage and Drainage is utilizing the third extension option...

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