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File #: 1690-2017    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2017 In control: Public Service & Transportation Committee
On agenda: 7/24/2017 Final action: 7/26/2017
Title: To amend the 2017 Capital Improvements Budget; to appropriate funds within the Department of Public Service General Permanent Improvement Non-Bond Fund; to authorize and direct the City Auditor to transfer funds and appropriation within the General Permanent Improvement Non-Bond Fund; to authorize the Director of the Department of Public Service to enter into a contract modification with Lucity, Inc., for enhancements to the work order management system; to authorize the expenditure of up to $80,000.00 from the Department of Public Service General Permanent Improvement Non-Bond Fund, and to declare an emergency ($80,000.00).
Attachments: 1. 1690-2017 Legislation Accounting Templates -- TC.pdf
Explanation

1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract modification with Lucity, Inc., in the amount of up to $80,000.00 for enhancements to the work order management system related to the currently installed Lucity, Inc. software.

The Department of Public Service has a need to implement additional functions to the Lucity software currently in use for the following three (3) divisions/groups: Pavement Management, Guardrail & Fence Maintenance, and Refuse. The City wishes to deploy the Lucity Pavement Management solution to provide turn-key analysis and reporting of the City’s street segments in regards to pavement condition, maintenance history, and scheduled maintenance. The Guardrail & Fence Maintenance segment will be used to capture maintenance and repair data for the City’s guardrails and fences. The Refuse Division has been using an in-house database to store and manage information specific to its refuse inventory and operations: container size, location, route, and amounts collected. The Lucity solution will be deployed to meet the existing needs of this system, with the ability to enhance and streamline existing processes.

The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012 and included the first year of ASM fee for the term period of March 1, 2014 through February 28, 2015. Most recently, year three of the five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the work order management system was authorized by ordinance 0201-2016 passed February 22, 2016 (PO005808). This ordinance will authorize the addition of enhancements for the Pavement Management system, addition of a Guardrail & Fence Maintenance system and the addition of a Refuse Inventory system, at a cost of $80,000.00.

The original contract amount: $1,000,000.00 (EL013745, Ord. 2278-2012)
The total of Modification No. 1: ...

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