Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Vance Outdoors, Inc. for the purchase of Personal Protective Equipment (PPE) for use by the Division of Fire, Tactical Emergency Medical team (TEMs), from the existing State of Ohio Term Contract (STS781) with Vance Outdoors, Inc. of Columbus, Ohio. The City of Columbus was awarded a Federal Fiscal Year 2016 Justice Assistance Grant (JAG) Award from the Bureau of Justice Assistance, Office of Justice Programs, via the Franklin County Office of Homeland Security & Justice Programs to acquire forty (40) Safariland Protech Titan Assault vests, helmets, and related ballistic equipment.
The ballistic vests, helmets, and related equipment are Protech Titan Assault Vests (TAV AWS) Tactical Vests and Protech Delta 4 HC helmets, which are equal to the equipment Columbus Police Department's SWAT teams currently use, and offer ballistic protection to the Division of Fire's TEMS team in high-risk entry situations while continuing to provide increased mobility. The Protec equipment meets all requirements of specifications of ballistic protection. The Division of Fire has a need to replace existing PPE suits and helmets that are beyond their useful life. Utilizing the State Term Contract will permit the timely ordering of this equipment. This purchase between the City of Columbus and the State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities. The total cost of this equipment will be $103,824.00. The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 0278-2017 to enable this type of purchase. This is a reimbursement grant where, upon receipt of all products, the City shall pay the vendor invoice and is then reimbursed by said grant.
Bid Information: A State of Ohio Term Contract exists for this purchase (Index #STS781; Contract 800234; expires on 11/15/2017).
Contract Compliance: Vance Outdoors, Inc. (Active C.C.) (Vendor #009245)
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of the Personal Protective Equipment may conclude prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes an expenditure of $103,824.00 for the purchase of Personal Protective Equipment (PPE) from Vance Outdoors, Inc. for use by the Division of Fire, Tactical Emergency Medical team (TEMs), from the General Government Grant Fund.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order to Vance Outdoors, Inc. for the purchase of Personal Protective Equipment (PPE) for use by the Division of Fire, Tactical Emergency Medical team (TEMs), from the existing State of Ohio Term Contract (STS781) established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office; to expend $103,824.00 from the General Government Grant Fund; and to declare an emergency. ($103,824.00)
Body
WHEREAS, the Division of Fire needs to purchase Personal Protective Equipment (PPE) for its Tactical Emergency Medical team; and
WHEREAS, the Division of Fire has been awarded a reimbursement grant from Bureau of Justice Assistance, Office of Justice Programs, currently held by the Franklin County Office of Homeland Security & Justice Programs where, upon receipt of all products, the City shall pay the vendor invoice and is then reimbursed by said grant; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio, Department of Administrative Services Purchasing Office (Index #STS781; Contract 800234), exists with Vance Outdoors, Inc. for the purchase of Personal Protective Equipment (PPE); and
WHEREAS, Ordinance 582-87 authorizes the City to use this type of cooperative purchasing between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to issue a purchase order for said Personal Protective Equipment (PPE) prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order for said Personal Protective Equipment (PPE) for use by the Columbus Division of Fire, Tactical Emergency Medical team (TEMs), in accordance with the existing State of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Vance Outdoors, Inc. the purchase of which is authorized by Ordinance 582-87.
SECTION 2. That the expenditure of $103,824.00, or so much thereof as may be necessary, be and is hereby authorized from the General Government Grant Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.