Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Automotive Preventive Maintenance. The Division of Fleet is the sole user. Automotive Preventive Maintenance is used for oil changes and other minor vehicle maintenance services on all City Vehicles. The term of the proposed optional contract would be approximately two years, expiring September 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 15, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005629). One hundred forty three (143) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Valvoline, LLC., CC# CC019406 expires 5/24/2019, All Items, $1.00
Total Estimated Annual Expenditure: $100,000, Division of Fleet, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Automotive Preventive Maintenance with Valvoline, LLC.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Automotive Preventive Maintenance UTC will provide for the purchase of oil changing services and other maintenance services needed for repairs rendered on City vehicles; and,
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