Explanation
BACKGROUND: The Division of Police is in need of patrol boats for the Marine Park Unit. This ordinance authorizes the Director of Finance and Management to enter into a contract with SJX Jet Boats, Inc. and Kair Inc. for the purchase of three (3) Jet Boats and one (1) Zodiac boat with trailers including freight, delivery charges, and training for the Division of Police.
In early 2016, the downtown river front park opened for public boating, and as a result, the Marine Park Unit increased their patrol duties to enforce boating safety. There are several shallow areas in both of the waterways patrolled by the Marine Park Unit. These shallow waterways create the need for a boat that can travel in shallow water. There is a “Jet Boat” used by the Ohio Department of Natural Resources (O.D.N.R) that fulfills this need. The “Jet Boats” have the capability of running in six (6) inches of water. The City’s fleet management observed a demonstration of the “Jet Boat” by O.D.N.R at Buckeye Lake. The Division of Police will turn in nine (9) current police boats to Fleet for their next Fleet auction. These boats are old and date back to the late 1960’s.
The boats will be shared between both the Marine Park Unit and the Dive Team in cases of recovery missions where multiple boats are required.
The purchase is necessary, as the current fleet of boats is no longer able to be maintained, nor is there any way to fix problems that may arise.
Bid Information: The formal bid for Jet Boats, RFQ005184, was opened on April 27, 2017. One bid was received from SJX Jet Boats Inc. SJX Boats Inc. submitted a bid for $197,846.37. Division of Police personnel reviewed the bid and recommended SJX Jet Boats, Inc. be awarded the contract with the City of Columbus Division of Police as they were the lowest and most repsonsive bidder.
Bid Information: The formal bid for the Zodiac Boat, RFQ005812, was opened on June 22, 2017. Two bids were received from Kair Inc. and Flacon Global Supply. Kair Inc. submitted a bid for $19,156.00 and Flacon Global Supply submitted a bid for $32,700.00. Division of Police personnel reviewed the bid and recommended Kair Inc. be awarded the contract with the City of Columbus Division of Police as they were the lowest and most repsonsive bidder.
These companies are not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC021142 expires 4-13-2019 for SJX Jet Boats Inc. and CC021300 expires 4-27-2019 for Kair Inc.
Emergency Designation: Emergency legislation is requested so that the Division of Police may continue to police the waterways without further interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $197,846.37 with SJX Jet Boats, Inc. for the purchase of three (3) Jet Boats and trailers and $19,156.00 with Kair Inc. for the purchase of one (1) Zodiac Inflatable Boat and trailer for a total expenditure of $217,002.37 from the Public Safety Capital Improvement Funds. This ordinance also authorizes an amendment to the 2017 Capital Improvement Budget and a transfer between Projects in Safety's Capital Budget.
Title
To amend the Public Safety 2017 Capital Improvement Budget; to authorize a transfer of funds between projects within the Public Safety Capital Improvement Fund; to authorize and direct the Director of Finance and Management to enter into contract with SJX Jet Boats, Inc. for the purchase of Jet Boats for the Division of Police and to enter into contract with Kair, Inc. for the purchase of a Zodiac Boat for the Division of Police; to authorize the expenditure of $217,002.37 within the Public Safety Capital Improvement Fund; and to declare an emergency. ($217,002.37)
Body
WHEREAS, it is necessary to amend the 2017 Public Safety Capital Improvement Budget and transfer of funds between projects within the Public Safety Capital Improvement Fund; and
WHEREAS, the Division of Police needs to purchase three (3) Jet Boats for the purpose of patrolling the waterways; and
WHEREAS, SJX Jet Boats, Inc. was the lowest and most responsive bidder; and
WHEREAS, the Division of Police needs to purchase of one (1) Zodiac Boat for the purpose of patrolling the waterways; and
WHEREAS, Kair, Inc. was the lowest and most responsive bidder; and
WHEREAS, the Jet Boats and the Zodiac Boat are an invaluable tool for law enforcement for assuring public safety on the waterways; and
WHEREAS, funds budgeted in the Public Safety Capital Improvement Fund will be used to purchase the Jet Boats and the Zodiac Boat; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with SJX Jet Boats, Inc. for the purchase of three (3) Jet Boats and Kair, Inc. for the purchase of one (1) Zodiac Boat for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in fund 7701 as follows:
Project Name - Mobile Substation Vehicle- Voted Carryover / Project ID Number 330034-100002 / Current Authority $71,000.00 / Revised Authority $0 / Difference: ($71,000)
Project Name - Police Apparatus Replacement - Voted Carryover / Project ID Number 330034-100000/ Current Authority $0 / Revised Authority $71,000.00 / Difference $71,000.00
Project Name - Police Facility - Boat House Unvoted Carryover/ Project ID Number 330042-100000/ Current Authority $323,285.00/ Revised Authority $315,000 / Difference: ($8,285.00)
Project Name - Substations Roof Renovations - Unvoted Carryover/ Project ID Number 330021-100000/ Current Authority $603,344.00/ Revised Authority $465,626.63/ Difference ($137,717.37)
Project Name - Police Apparatus Replacement - Unvoted Carryover / Project ID Number 330034-100000/ Current Authority $0 / Revised Authority $146,002.37/ Difference $146,002.37
SECTION 2. That the transfer of $217,002.37, or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with:
(A), SJX Jet Boats, Inc. for the purchase of three (3) Jet Boats - $197,846.37
(B) Kair, Inc. for the purchase of One (1) Zodiac Boat - $19,156.00
SECTION 4. That the expenditure of up to $217,002.37, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Public Safety Capital Improvement Fund,
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.