Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a three-year Construction Administration / Construction Inspection (CA/CI) services agreement, for fiscal years 2017 - 2019, with Stantec Consulting Services, Inc. for Division of Sewerage and Drainage, Division of Water, Division of Power, and Department of Finance and Management projects.
The work includes full-time or part-time Construction Administration and Inspection Services including resident project inspection for any specific project identified. In general, the Consultant will respond to the Contractor’s requests for information, respond to inquiries regarding the interpretation of the contract documents, review Contractor’s claims for additional services and costs, review quality or materials/equipment substitutions and provide recommendations to the City, coordinate project submittals, schedule and chair progress meetings, and other services as directed by the City.
2. BID INFORMATION: The Department of Public Utilities advertised an RFP for Construction Administration and Inspection services on the City’s Vendor Services website. Four proposals were received on November 4, 2016 from: Stantec Consulting Services, PRIME AE Group, DLZ Ohio, and CTL Engineering.
The Department of Public Utilities recommends three-year agreements be awarded to each of these firms.
This Ordinance will establish the initial agreement and provide funding for two Division of Water projects, listed below:
1. 690236-100071 & 690236-100108, Maize Road Area Water Line Improvements (including 8th Avenue Water Line Improvements); Contract 2048
Planning Area: “Downtown” and “North Linden”, includes the following streets: Maize Rd., Poling Ct., Reed Circle Dr., Loring Rd., Garden Rd., Wetmore Rd., Glenmawr Ave., N. 4th St., 8th Ave., and 2 bridge crossings near Goodale Ave. and I-670E.
2. 690549-100001, General Construction
Planning area: “NA”
3. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 9/10/17 | DAX No. 0462
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4. FUTURE MODIFICATIONS: This is a three-year agreement for fiscal years 2017 - 2019 and the Department anticipates requesting additional modifications to the agreement via legislation duly authorized by City Council.
5. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
6. FISCAL IMPACT: There is sufficient funding within the Water G.O. Bonds Fund for these expenditures, however, an amendment to the 2017 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to enter into a three-year Construction Administration and Inspection services agreement with Stantec Consulting Services, Inc.; to authorize an expenditure up to $623,636.23 within the Water General Obligations Bonds Fund for two Division of Water projects; and to amend to the 2017 Capital Improvements Budget. ($623,636.23)
Body
WHEREAS, the Department of Public Utilities advertised an RFP for Construction Administration and Inspection services on the city’s Vendor Services website; and
WHEREAS, on November 4, 2016, the Department received 4 proposals from Stantec Consulting Services, PRIME AE Group, DLZ Ohio, and CTL Engineering; and
WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and
WHEREAS, this Ordinance will establish the initial agreement and provide funding for two Division of Water projects; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a three-year Construction Administration and Inspection services agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a three-year Construction Administration and Inspection services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204 (FID# 11-2167170); for Construction Administration and Inspection services in accordance with the terms and conditions of the agreement on file in the office of the Division of Water.
SECTION 2. That the said services shall be performed by Stantec Consulting Services, Inc. to the satisfaction of the Director of Public Utilities as well as the Administrators and Project Managers of the Division of Water.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690236-100074 (carryover) | Eureka / Steel WL Imp's | $927,489 | $853,852 | -$73,637
(-$73,636.23)
P690236-100071 (carryover) | Maize Rd. Area WL Imp’s | $350,000 | $423,637 | +$73,637
(+$73,636.23)
*Note: there is already $350,000 cash & authority in project P690236-100071 (carryover).
SECTION 4. That the expenditure of $623,636.23 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.