Explanation
Delaware County Soil and Water Conservation District has partnered with Knox, Licking, and Morrow Soil & Water Conservation Districts, with promotional assistance from the Upper Big Walnut Creek Water Quality Partnership, to apply for a grant through the USDA for funding to improve water quality and soil quality in the Scioto River watershed. The Department of Public Utilities, Division of Water, has been offered an opportunity to participate in this grant-funded project through the contribution of a total of $187,000.00 in match for the grant. The cost break-down is as follows: $20,000.00 (cash) per year for 5 years and $87,000.00 in In-Kind match will be provided through the Watershed Master Plan process. The original contract (DL022268) was for year one of the cash portion of the grant matching. Subject to mutual agreement, the grant matching by the ensuing contract, under the same terms and conditions herein can be extended by contract modification with consecutive, annual contracts for a period of four years. This ordinance provides for the second (2) of four (4) possible contract extensions/modifications.
SUPPLIER: Delaware County Soil and Water Conservation District (31-1251818)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is ADD $20,000.00. Total contract amount including this modification is $187,000.00.
1.1. Amount of additional funds to be expended: $20,000.00
Original Contract Amount: $20,000.00
Modification #1 $20,000.00
Modification #2 (Current) $20,000.00
Modification # 3 (Planned) $20,000.00
Modification #4 (Planned) $20,000.00
TOTAL Cost $100,000.00
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. The original legislation (Ord 2444-2014) authorized four (4) annual contract extensions, subject to mutual agreement, approval by City Council and the City Auditor.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract.
4. How was cost determined: The Department of Public Utilities and Delaware County Soil and Water Conservation District negotiated the cost of the planned contract modification.
FISCAL IMPACT: Starting in January 2015 the Department of Public Utilities provided $20,000.00 annually in cash from the Water Operating Fund for 5 years (totaling $100,000.00) and $87,000.00 in In-Kind contributions through the Watershed Master Plan process. ($187,000.00)
$20,000.00 was spent in 2015.
$20,000.00 was spent in 2016.
Title
To authorize the Director of the Department of Public Utilities to modify and extend a contract with the Delaware County Soil and Water Conservation District as a grant match provider for a USDA Regional Conservation Partnership Program (RCPP) Grant; to authorize the expenditure of $20,000.00 from the Water Operating Fund. ($20,000.00)
Body
WHEREAS, the Department of Public Utilities has a continuing participation in the USDA Natural Resources Conservation Service Regional Conservation Partnership Program (RCPP) Grant with the Delaware County Soil and Water Conservation District; and
WHEREAS, the original legislation, ordinance 2444-2014, allowed for cash funds in the amount of $20,000.00 per year for five years; and
WHEREAS, the original contract, DL022268, authorized the expenditure of $20,000.00 for year one; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and extend the contract with the Delaware County Soil and Water Conservation District for the purpose of participating in the USDA Natural Resources Conservation Service Regional Conservation Partnership Program (RCPP); now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is hereby authorized to modify and extend contract DL022268 with Delaware Soil & Water Conservation District to provide matching funds for the Regional Conservation Partnership Program Grant.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized to be expended per the funding attachment.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.