Explanation
BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order for the Division of Police in the amount of $22,860.00 with Standard Fusee Corporation DBA Orion Safety Products for road flares. The Division of Police needs to purchase (500) five-hundred boxes of thirty-six (36) Spikeless Automotive Highway Emergency 30 minute road flares from an existing State of Ohio Term Contract with Orion Safety Products. Road flares are used to warn drivers of impending hazards along City streets and highways. This purchase by the City of Columbus from a State of Ohio contract is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract #RS900711 exists for this purchase.
Contract Compliance: Standard Fusee Corporation DBA Orion Safety Products CC40151-101618. Vendor is aware that the business is not contract compliant and will have it updated by the time the ordinance is passed.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate funding needed for purchase of road flares for the Division of Police.
FISCAL IMPACT: This ordinance authorizes an expenditure of $22,860.00 from the General Fund for the purchase of road flares. The Division of Police budgeted $43,550.00 from the 2017 General Fund operating budget for this purpose. Funding exists in the Division of Police’s General Fund Budget for these services. The Division of Police has already spent $19,979.64 in 2017 for road flares.
Title
To authorize the Finance and Management Director to issue a purchase order for road flares for the Division of Police from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Standard Fusee Corporation, DBA Orion Safety Products; to authorize the expenditure of $22,860.00 from the General Fund; and to declare an emergency. ($22,860.00).
Body
WHEREAS, the Division of Police needs to purchase road flares from an existing State of Ohio Term Contract with Standard Fusee Corporation, DBA Orion Safety Products; and
WHEREAS, the flares are needed to protect the City's Safety Forces and the public by alerting drivers to hazards in public roadways; and
WHEREAS, Ordinance 582-87 authorized a cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for road flares for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for road flares for the Division of Police in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Standard Fusee Corporation, DBA Orion Safety Products, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $22,860.00, or so much thereof as may be necessary, be and is hereby authorized as follows in Fund 1000 General Funds in object class 02 Supplies and Materials per the accounting codes in the spreadsheet attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.