Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Skyline Drive Stormwater System Improvements Project in an amount up to $3,331,913.40.
Work consists of the construction of approximately 12,000 linear feet of 12- to 42-inch storm sewer, 3400 linear feet of water line, and other such work as may be necessary to complete the contract in accordance with the drawings (CC13831). The project is located in Skyline Drive Neighborhood, Far Northwest planning area.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The project was initiated due to public complaints of poor drainage in the Skyline Drive neighborhood.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened ten bids on May 17, 2017:
1. Elite Excavating Co. of Ohio, Inc. $3,331,913.40
2. Underground Utilities, Inc. $3,573,104.16
3. Nickolas M Savko & Sons $3,656,327.16
4. Beheler Excavating Inc $3,793,166.57
5. Shelly & Sands, Inc. $3,889,135.20
6. Complete General Construction $4,170,408.72
7. Conie Construction Co. $4,358,954.22
3.1 PRE-QUALIFICATION STATUS: Elite Excavating Co. of Ohio, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. Elite Excavating Co. of Ohio, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $3,331,913.40. Their Contract Compliance Number is 20-1643186 (expires 6/22/2019, Majority, DAX #001064). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elite Excavating Co. of Ohio, Inc.
4.0 FISCAL IMPACT: A transfer within the Stormwater General Obligation Bond fund and an amendment to the 2017 Capital Improvement Budget is needed to align cash and authority for this contract.
Title
To authorize the Director of Public Utilities to execute a construction contract with Elite Excavating Co. of Ohio, Inc. for the Skyline Drive Area Stormwater System Improvements Project; to authorize an expenditure of up to $3,331,913.40 within the Storm Sewer Bonds Fund; to authorize a transfer of $1,477,905.40 within the Storm Sewer Bonds Fund; and to amend the 2017 Capital Improvement Budget. ($3,331,913.40)
Body
WHEREAS, seven (7) bids for the Skyline Drive Area Stormwater Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on May 17, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elite Excavating Co. of Ohio, Inc. in the amount of $3,331,913.40; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract for the said project; and
WHEREAS, it is necessary to authorize a transfer and an expenditure within the Storm Sewer Bonds Fund; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget in order to align cash and authority for the project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Skyline Drive Area Stormwater Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to execute a contract for the Skyline Drive Area Stormwater Improvements Project with Elite Excavating Co. of Ohio, Inc., 4500 Snodgrass Rd., Mansfield, Ohio 44903; in an amount up to $3,331,913.40; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Directors of Public Utilities and Development and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That a transfer of funds is hereby authorized per the account codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvement Budget is hereby amended as follows:
Fund | Project Number | Project Name | Current Authority | Revised Authority | Change
6204 | P610053-100000 | Whitman Rd. Stormwater Impv. | $288,923 | $11,017 | (-$277,906) carryover
6204 | P610805-100000 | Rathbone Avenue Stormwater Impv. | $874,249 | $0 | (-$874,249) carryover
6204 | P610704-100000 | Linden Area Wide Storm System | $361,124 | $35,372 | (-$325,752) carryover
6204 | P610985-100000 | Skyline Drive Area Stormwater Impv. | $1,854,008 | $3,331,914 | +$1,477,907 carryover
SECTION 5. That the expenditure of $3,331,913.40 or so much thereof as may be needed, is hereby authorized in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.