Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc. for the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project and to provide payment for construction, construction administration and inspection services.
This contract includes roadway, pedestrian, and storm improvements on Fairwood Avenue from Wayland Drive to Watkins Road. A sidewalk will be installed on the east side of Fairwood Avenue from Wayland Drive to Watkins Road. Resurfacing will encompass the full width of the roadway on Fairwood Avenue from just north of Augmont Avenue to the intersection of Wayland Drive and Quaker Road. There will be storm upgrades within the limits of the resurfacing work to address drainage issues, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 17, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on June 1, 2017, (both majority) and tabulated on June 7, 2017, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
|
Columbus Asphalt Paving, Inc. |
$786,742.75 |
Gahanna, OH |
Majority |
|
Shelly and Sands, Inc. |
$826,346.68 |
Columbus, OH |
Majority |
Award is to be made to Columbus Asphalt Paving, Inc. as the lowest responsive and responsible and best bidder for their bid of $786,742.75. The amount of construction administration and inspection services will be $78,674.28. The total legislated amount is $865,417.03.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Asphalt Paving, Inc. is CC57095-113743 and expires 11/12/17.
3. PRE-QUALIFICATION STATUS
Columbus Asphalt Paving, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
The Department of Public Service and Department of Public Utilities will be funding this project. Including Inspection, Public Service share is $539,666.88 and Public Utilities share is $325,750.15. Funds in the amount of $539,666.88 are available for this project in Fund 7704, the Streets and Highways Bond Fund. This legislation authorizes the Director to transfer within and expend up to $325,750.15 from Fund 6204, the Storm Sewer Bonds Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
Title
To authorize an amendment to the 2017 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the transfer of funds between projects within the Storm Sewer Bonds Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc. in connection with the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project; to authorize the expenditure of up to $539,666.88 for the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project; to authorize the expenditure of up to $325,750.15 from the Storm Sewer Bonds Fund for the Fairwood Avenue Sidewalk from Wayland to Watkins Storm Sewer Improvements Project; and to declare an emergency. ($865,417.03)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project; and
WHEREAS, the work for this project consists of roadway, pedestrian, and storm improvements on Fairwood Avenue from Wayland Drive to Watkins Road. A sidewalk will be installed on the east side of Fairwood Avenue from Wayland Drive to Watkins Road. Resurfacing will encompass the full width of the roadway on Fairwood Avenue from just north of Augmont Avenue to the intersection of Wayland Drive and Quaker Road. There will be storm upgrades within the limits of the resurfacing work to address drainage issues; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Columbus Asphalt Paving, Inc. will be awarded the contract for the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize a transfer of funds within and from Fund 6204, the Storm Sewer Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Columbus Asphalt Paving, Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $389,610.00 / $117,706.00 / $507,316.00 (to match cash)
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $507,316.00 / ($507,316.00) / $0.00
7704 / P590105-100083 / Pedestrian Safety Improvements - Wilson Road Shared Use Path - Broad Street to Sullivant Avenue (Voted Carryover) / $65,000.00 / ($32,351.00) / $32,649.00
6204 / P610805-100000 / Rathbone Ave. Stormwater Improvements (Voted Carryover) / $1,200,000.00 / ($325,751.00) / $874,249.00
7704 / P590105-100111 / Pedestrian Safety Improvements - Fairwood Avenue - Wayland to Watkins (Voted Carryover) / $0.00 / $539,667.00 / $539,667.00
6204 / P611042-100000 / Fairwood Ave Sidewalk/Wayland to Watkins Storm Sewer Improvements (Voted Carryover) / $0.00 / $325,751.00 / $325,751.00
SECTION 2. That the transfer of $539,666.88, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $325,750.15, or so much thereof as may be needed, is hereby authorized between projects within Fund 6204 Storm Sewer Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Pedestrian Safety Improvements - Fairwood Avenue - Wayland To Watkins project in the amount of $786,742.75 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $78,674.28.
SECTION 5. That the expenditure of $539,666.88, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $325,750.15, or so much thereof as may be needed, is hereby authorized in Fund 6204 Storm Sewer Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.