Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Tyco SimplexGrinnell LP for the Maintenance and Support of the Neighborhood Safety Camera program.
As part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods, the City of Columbus entered into contract with SimplexGrinnell in 2011 to design and install safety cameras in five original neighborhoods. The program has since been expanded to include a total of 300 cameras in 100 locations in Columbus neighborhoods that includes the Hilltop, Livingston Avenue, Mt. Vernon, Weinland Park, Linden and most recently Franklinton, the Far East and Far North areas of Columbus. All warranties on all the cameras installed prior to this year have expired and this legislation is seeking authorization to enter into contract with Tyco SimplexGrinnell to perform full-service preventative maintenance and repairs on approximately 300 cameras as well as any new systems that may be installed during the life of this contract. The original contract was bid in 2013. This is the third year of a 3 year extension (EL014679).
Contract Compliance:Contract Compliance No. is 58-2608861, with an expiration date of 8/17/18.
Emergency Designation: Emergency legislation is requested to ensure that the Neighborhood Safety Cameras continue to operate properly without interruption.
Fiscal Impact: This legislation authorizes the expenditure of $160,000.00 from the Division of Support Service's General Fund operating budget for the maintenance and support of the Neighborhood Safety Cameras. Approximately $180,000.00 were budgeted in the 2017 General Fund operating budget for this contract; however $20,000.00 were encumbered earlier in the year.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Tyco SimplexGrinnell for maintenance services for the Neighborhood Safety Cameras; to authorize the expenditure of $160,000.00 from the General Fund and to declare an emergency; ($160,000.00)
Body
WHEREAS, there is a need for the Director of Public Safety to extend the current service agreement with SimplexGrinnell, on behalf of the Division of Support Services, for the maintenance of the Neighborhood Safety Camera program; and
WHEREAS, the original contract provided for three, one year extension options to be exercised by the parties, and
WHEREAS, this ordinance is a request to exercise year three of the three extensions; and
WHEREAS, this contract was originally bid in 2013, SA004907, and approved by Council in July 2013; and
WHEREAS, an emergency exist in the usual daily operation of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to authorize the Safety Director to to enter into contract with Tyco SimplexGrinnell for maintenance and service of the neighborhood safety cameras to ensure continued operation, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into the third year of the Service Maintenance Agreement with Tyco SimplexGrinnell for the support of the Neighborhood Safety Cameras for the period of August 1, 2017 through July 31, 2018.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $160,000.00, or so much thereof as may be needed, is hereby authorized from Fund 1000 General Fund, Subfund 100010 in object class Contractual Services 03, per the accounting codes in the attachment in this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.