Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with B&B Sealing LLC, dba Duraseal, for the purpose of pavement coating and sealing of the parking lot area at the Fleet Management facility located at 4211 Groves Road.
Formal bids were solicited via RFQ005885 and the City received one (1) bid on July 5, 2017 as follows:
B&B Sealing LLC, dba Duraseal.: $62,600.00
Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, B&B Sealing LLC, dba Duraseal.
B&B Sealing LLC, dba Duraseal CC#: 20-8568004; Expires 7-3-2019
FISCAL IMPACT: This ordinance authorizes an expenditure of $62,600.00 from the Fleet Management Operating Fund, with B&B Sealing LLC, dba Duraseal for pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road. The Fleet Management Division budgeted $79,080.00 in their operating budget for these services. In 2016, the Fleet Management Division did not expend any funds for these services.
Title
To authorize the Finance and Management Director to enter into contract with B&B Sealing LLC, dba Duraseal, for pavement coating and sealing of the parking lot at the Fleet Management facility; and to authorize the expenditure of $62,200.00 from the Fleet Management Operating Fund. ($62,200.00)
Body
WHEREAS, a need exists for parking lot sealant services for the Fleet Management Division, 4211 Groves Road parking lot; and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ005885 and opened responses on July 5, 2017 and selected the lowest responsive, and responsible and best bidder, B&B Sealing LLC, dba Duraseal; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Division, to authorize the Finance and Management Director to enter into contract with B&B Sealing LLC, dba Duraseal, for pavement coating and sealing of the parking lot at the Fleet Management facility to ; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with B&B Sealing LLC, dba Duraseal, for pavement coating and sealing at the Fleet Management facility.
SECTION 2. That the expenditure of $62,200.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved from the Fleet Management Operating Fund 5200 in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance:
See Attached File: Ord 1895-2017 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.