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File #: 1896-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/6/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Hitachi Maxco Sludge Collector Parts with Bearing Distributors, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Attachments: 1. Legislation Accounting 2017
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Hitachi Maxco Sludge Collector Parts with Bearing Distributors, Inc. The Division of Sewerage and Drainage is the sole user. Hitachi Maxco Sludge Collector Parts are used to in the sludge settling system located at the Southerly Wastewater Treatment Plant. The term of the proposed option contract would be approximately three years, expiring October 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 22, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005680). Two bids were received.

Bearing Distributors, Inc. bid two manufacturers, Allied-Locke and Hitachi. The recommendation is to award to Bearings Distributors, Inc. by manufacturer with the lowest price offered as follows:

Allied Locke : 1, 5, 6, 7, 8, 9, 10, 11, 15, 16, 18, 20, 21, 22, 23, 25, 26, 27, 28, 29, 30, 31, 32, 33, 35, 37, 39, 40, 44, 45, 51, 52, 53, 54, 55, 56, 59, 61, 62, 63, & 64.
Hitachi: 2, 3, 4, 12, 13, 14, 17, 19, 24, 34, 36, 41, 42, 43, 46, 47, 48, 49, 57, 58, 60, 65, 66, 67.
No bids were received on items 38 and 50, therefore, these items will not be awarded and will be bid as needed.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as following:

Bearing Distributor, Inc., CC006400 expires June 14, 2019, Items 1-37, 39-49, and 51-67, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Sewerage and Drainage, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option c...

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